Document Control Administrator - Michels Canada

Greenhouse Software, Inc.; Toronto; On-site; CAD 65,000 - 80,000; Full time

Job summary

Michels Canada is seeking a Document Control Administrator in Toronto, full-time and permanent. The role provides administrative support to the office and leadership, ensuring day-to-day operations and documentation systems run efficiently.

You will oversee documentation control, record maintenance, and cross-team communication to keep information accurate and accessible. The position emphasizes organizing filing systems, coordinating schedules and travel, and supporting onboarding and

Qualifications

• Proven experience in office administration and document control.
• Experience with construction project documentation is preferred.
• Strong written and verbal communication skills.

Responsibilities

• Maintain and promote a strong safety culture and follow policies.
• Provide administrative support to Director and leadership team.
• Oversee general office administration and filing systems.
• Own and manage document control processes and filing systems.
• Receive, track, and organize internal and external documentation.
• Coordinate office schedules, travel, and logistics for leadership.
• Support financial administrative processes, including expense tracking.
• Coordinate onboarding and offboarding activities and maintain records.
• Maintain office supplies and vendor relationships.
• Assist in preparing reports and presentations for leadership.
• Identify opportunities to improve admin and document control processes.

Skills

Office administration

Document control

MS Office

Communication

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Document Control Administrator

Full time, Permanent

Toronto, ON

Work with people who treat you like friends.

Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

Description

The Document Control Administrator provides administrative support to the office and leadership team, ensuring the efficient day-to-day operation of office functions and documentation systems. This role is responsible for overseeing office administration activities, maintaining accurate records, and managing document control processes to ensure information is organized, current, and accessible.

The Document Control Administrator plays a key role in supporting effective communication between office staff, field teams, and leadership, while ensuring office operations and documentation practices remain organized, responsive, and aligned with Michels Canada standards.

Responsibilities

• Maintain and promote a strong safety culture for all employees, vendors, and customers. Follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Provide administrative support to the Director and leadership team, ensuring efficient day-to-day office operations and alignment of administrative priorities.
• Oversee general office administration, including correspondence, filing systems, records management, time submissions, and maintaining organized and accurate documentation.
• Own and manage document control processes for the office, including setting up, maintaining, and improving electronic and hard-copy filing systems in alignment with company standards.
• Receive, track, organize, and maintain internal and external documentation, including project-related records, ensuring accuracy, accessibility, and proper version control.
• Act as the central point of contact for internal documentation and office communication, supporting information flow between office staff, field teams, and leadership.
• Coordinate office schedules, meetings, travel, and administrative logistics for leadership and team members as required.
• Support financial administrative processes, including expense tracking, time submissions, and maintaining related records.
• Coordinate onboarding and offboarding activities, including document setup, system access, and maintaining employee records.
• Maintain office supplies, office environment, equipment, and vendor relationships to support uninterrupted operations.
• Assist in the preparation and formatting of reports, presentations, and documentation for leadership and internal use.
• Identify opportunities to improve administrative and document control processes and support implementation of best practices.
• Liaise with vendors, service providers, and internal stakeholders to support office and documentation needs.
• Perform other duties as assigned by the Director or leadership team.

Requirements

• High school diploma or GED required
• 3-5+ years of office and/or construction administration or related experience. Experience with document control and managing construction project documentation is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to manage multiple projects and competing priorities in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Post-secondary education in Office Administration or a related field is considered an asset. Ability to work independently with minimal supervision as well as collaboratively within a team environment.

Benefits

We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com.

It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances.

If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: [e-mail] .