Junior Document Controller (Civil) - Garden City Skyway

Applytojobs; St. Catharines; On-site; CAD 65,000 - 75,000; Full time

Job summary

Construction Demathieu Bard (CDB) Inc. is seeking a Document Controller to manage and maintain our controlled documentation.

The role ensures documents are identified, reviewed, approved, distributed, stored, and archived in line with procedures and standards, supporting project teams and employees across the organization. The position also provides admin support and helps develop templates and reports while contributing to process improvements.

Qualifications

• College certificate or University degree in Civil Engineering, Construction Management, Project Management, or related field.
• Prior experience in document control or in a construction environment managing documentation is an asset.

Responsibilities

• Manage and maintain all controlled company documents.
• Update, control, and maintain company procedures, forms, templates, and other controlled documentation.
• Take ownership of document identification, classification, filing, and retention.
• Manage the flow and distribution of documentation throughout the organization and ensure documents reach the appropriate recipients.
• Ensure compliance with company specifications, document control standards, and established Document Control Procedures.
• Support employees in following document control processes and ensure proper handling of documents from creation through approval, distribution, revision, and archival.
• Oversee the complete document lifecycle, from inception and revision to final archival or disposal.
• Ensure the proper organization, confidentiality, accessibility, and security of both electronic and hard-copy documents.
• Maintain document registers and logs, process document requests, and assist employees with document retrieval as required.
• Distribute and make controlled documents available to relevant employees, departments, project teams, and clients.
• Track document distribution and confirm receipt by the appropriate personnel.
• Create and maintain templates, registers, tracking tools, and ad-hoc reports to support project and company requirements.
• Provide administrative support to company operations, including coordinating necessary repairs, maintenance, and related services.
• Collaborate with internal teams to identify opportunities to improve document control processes and ensure consistent practices across the organization.
• Perform other related duties and contribute to team objectives as required.

Skills

Data organization

Typing and editing

Advanced communication

Team player

Attention to detail

Education

Civil Engineering degree

Construction Management degree

Project Management degree

Tools

Adobe Acrobat

Microsoft Office

Asite

Procore

Excel

Job description

Demathieu Bard: Daring to endeavor!

About the company:

Construction Demathieu & Bard (CDB) Inc. is the Canadian subsidiary of Demathieu Bard, a company based in France with over 160 years of experience in the construction industry, and has been operating in Canada since 1997.

CDB specializes in major infrastructure construction and rehabilitation and is known for its innovative, complex construction methodologies and adaptability when undertaking challenging projects. As the general contractor, construction manager, and/or project manager, CDB continues to successfully deliver complex and challenging projects, particularly heavy infrastructure projects such as bridges, canals, dams, tunnels, and buildings.

Our technical ability and well-recognized 'can-do' attitude sets us apart. Our strength as an organization lies in the skills and drive of our employees and it is a point of pride for us to encourage and develop our talent. CDB has currently over 150 engineers and technicians in Canada, with a wide range of multi-disciplinary skills and a right balance of experienced and young professionals. As an organization we are committed to optimizing our skilled resources, emphasizing professional development, and encouraging knowledge sharing across the company.

Job Summary

The Document Controller is responsible for managing and maintaining the organization’s-controlled documentation and ensuring that documents are properly identified, reviewed, approved, distributed, stored, and archived throughout their lifecycle. This role ensures compliance with company document control procedures, specifications, and established standards while supporting employees and project teams with the effective handling and retrieval of documentation.

This position also provides administrative and operational support, prepares templates and reports as required, and contributes to the continuous improvement of document control processes and overall organizational efficiency.

Please note: This role is intended to transition from document controls to project controls once the project itself moves from design to construction phase in 2027.

Location:

Beginning in Markham (design office), then transitioning St. Catharines' site in 2027, near the Garden City Skyway.

Project:

Garden City Skyway, approx. completion date 2032

Salary range:

$65,000-$75,000

Hours:

Typical office hours of 8:00AM - 5:00pm, some flexibility required based on site activity or deadlines

Responsibilities

• Manage and maintain all controlled company documents
• Update, control, and maintain company procedures, forms, templates, and other controlled documentation.
• Take ownership of document identification, classification, filing, and retention.
• Manage the flow and distribution of documentation throughout the organization and ensure documents reach the appropriate recipients.
• Ensure compliance with company specifications, document control standards, and established Document Control Procedures.
• Support employees in following document control processes and ensure proper handling of documents from creation through approval, distribution, revision, and archival.
• Oversee the complete document lifecycle, from inception and revision to final archival or disposal.
• Ensure the proper organization, confidentiality, accessibility, and security of both electronic and hard-copy documents.
• Maintain document registers and logs, process document requests, and assist employees with document retrieval as required.
• Distribute and make controlled documents available to relevant employees, departments, project teams, and clients.
• Track document distribution and confirm receipt by the appropriate personnel.
• Create and maintain templates, registers, tracking tools, and ad-hoc reports to support project and company requirements.
• Provide administrative support to company operations, including coordinating necessary repairs, maintenance, and related services.
• Collaborate with internal teams to identify opportunities to improve document control processes and ensure consistent practices across the organization.
• Perform other related duties and contribute to team objectives as required.

Qualifications required

Education & Experience

• College certificate or University degree in Civil Engineering, Construction Management, Project Management, or related field.
• Prior experience in document control or in a construction environment managing documentation is an asset.

Certifications / licenses

• N/A

Technical skills

• Data organization
• Typing and editing

Core Competencies

• Team player
• Advanced communication skills both written and oral
• Accountability

Skills and Abilities

• Meticulous attention to detail
• Advanced planning skills and follow up skills
• Exceptional work organization, multitasking and prioritization skills
• Interpersonal skills and ability to resolve conflict and challenges with a calm and professional demeanor
• Ability to follow directions
• Customer focus

Computer Skills

• Skilled user of Adobe Acrobat and Microsoft Office, particularly Excel, Word and Outlook
• Proficient in the general use of computer software programs
• Familiar with various project management system (Asite or Procore)

Assets

• Knowledge of heavy civil construction
• Project Management skills

Work Conditions

• Current office is located in Markham, ON, transitioning to St. Catharines, ON, office in winter of 2027.
• Willingness and ability to occasionally travel to Peterborough office (head office for Ontario projects).

VACANCY

This job advertisement relates to a current vacancy.

CRIMINAL RECORD CHECK

All offers of employment are contingent upon the successful completion of a criminal record check. Applicants must consent to this check as part of the hiring process.

OUR COMMITMENT TO DIVERSITY, EQUITY & INCLUSION:

We respect and value our differences. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Construction Demathieu Bard (CDB) Inc. is committed to making the Recruitment & Selection process accessible. Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.

NOTICE REGARDING RETENTION OF APPLICATIONS:

All CVs received and not selected for a specific position will be kept in our database for a period of 3 years from the date of receipt. After this 3-year period, your information will be automatically deleted from our system. We take great care to ensure the security and confidentiality of your data throughout its storage. If you wish to update your information or withdraw your application before the expiry of this period, please do not hesitate to contact us at [e-mail]

NOTICE REGARDING THE USE OF A.I.

As per Part III.1 of the ESA, 2000, section 8.4(1), CDB uses Artificial Intelligence (AI) to screen, assess or select applicants.