Office Coordinator - Michels Canada New Toronto, Ontario

Michels; Toronto; Hybrid; CAD 43,000 - 64,000; Full time

Job summary

Michels Canada seeks an Office Coordinator in Toronto to provide administrative and operational support to the Director and leadership team. You will manage day-to-day office operations, coordination of priorities, and cross-team communications to keep projects on track.

Responsibilities include scheduling, travel, document control, onboarding/offboarding, vendor liaison, and financial support. This role emphasizes organization, discretion, and a proactive approach in a collaborative environment.

Qualifications

• 5+ years of office administration or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Post-secondary education in Office Administration or related field is an asset.

Responsibilities

• Provide administrative and operational support to the Director, ensuring efficient day-to-day office operations.
• Coordinate office schedules, meetings, agendas, and travel arrangements for leadership and project teams.
• Oversee general office administration, including filing, document control, time submissions, and records management.
• Serve as central point of contact for internal office communications across departments and field teams.
• Support financial administration activities including expense tracking and time submissions.
• Coordinate onboarding and offboarding processes for employees, including workspace setup and system access.
• Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted operations.
• Assist in preparing reports, presentations, and documentation for leadership and project meetings.

Skills

Office administration

Communication

Organization

Discretion

Customer service

Teamwork

Education

Post-secondary education in Office Administration or related field

Tools

Microsoft Office Suite

Job description

Office Coordinator Full time, Permanent Toronto, ON Work with people who treat you like friends. Imagine an office where everyone is watching out for you because they know you're watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in. Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

About us: Michels Canada is a nationally recognized general contractor specializing in energy, infrastructure, and construction. Headquartered in Nisku, Alberta, we also operate offices in British Columbia and Ontario. We are part of the Michels Family of Companies. The Michels Family of Companies is a privately owned, global construction organization with operations across North America, Australia, Singapore, and Germany, headquartered in Brownsville, Wisconsin, USA.

Description: The Office Coordinator provides administrative and operational support to the office and leadership team to ensure the efficient day-to-day running of the office. This role is responsible for coordinating office administration activities, supporting communication between departments and project teams, and maintaining accurate records and documentation. The Office Administrator plays a key role in keeping office operations organized, responsive, and aligned with Michels Canada standards, while supporting a professional and well-coordinated work environment.

Responsibilities

• Maintain and promote a strong safety culture for all employees, vendors, and customers. Follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Provide direct administrative and operational support to the Director, ensuring efficient day-to-day office operations and effective coordination of priorities.
• Oversee general office administration, including correspondence, filing systems, document control, time submissions and records management.
• Coordinate office schedules, meetings, agendas, and travel arrangements for leadership and project teams.
• Serve as the central point of contact for internal office communications, ensuring timely flow of information between departments, field teams, and leadership.
• Support financial administration activities including expense tracking and time submissions.
• Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted office operations.
• Assist in the preparation of reports, presentations, and documentation for leadership and project meetings.
• Coordinate onboarding and offboarding processes for employees, including workspace setup, system access, and orientation support.
• Ensure the office environment remains organized, professional, and aligned with Michels Canada standards.
• Liaise with external vendors, contractors, and service providers to support office needs and resolve issues as they arise.
• Identify opportunities to improve office processes and efficiency, and support implementation of administrative best practices.
• Perform other duties as assigned by the Director or leadership team.

Requirements

• High school diploma or GED required
• 5+ years of office administration or related experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong customer service and interpersonal skills.
• Post-secondary education in Office Administration or a related field is considered an asset.
• Ability to work independently with minimal supervision as well as collaboratively within a team environment.

Benefits: We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com .

It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: [e-mail] .

This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual's skills, experiences, education, and other job-related factors permitted by law.