Divisional Administrative Assistant

EDGE; Yellowknife; On-site; CAD 108,599,000 - 129,718,000; Full time

Benefits offered by this job

Northern Allowance

Job summary

Aurora College is seeking a Divisional Administrative Assistant to support the School of Health & Human Services, reporting to the Chair in the Education & Training Division. You will manage document flow, file and mail systems, answer calls, and prepare a variety of computer-generated documents.

The role requires strong office administration and bookkeeping knowledge, plus familiarity with northern culture and college structure.

Qualifications

• Completion of an office administration secretarial certificate or equivalent.
• Three years’ experience in an administrative support role or equivalent work experience.

Responsibilities

• Provide timely and confidential administrative support to the School of Health & Human Services team members and students.
• Facilitate the flow and storage of operational and financial information and documentation relating to the School of Health & Human Services.
• Maintenance of SharePoint site.

Skills

Office admin

Bookkeeping

SharePoint

Communication

Education

Office admin certificate

Tools

Accounting software

Word processing

Spreadsheet

Job description

Department Information

Aurora College's mission is to demonstrate leadership in the delivery of relevant and meaningful education and research rooted in strong connections to Northern land, tradition, community and people.

Job Information

The Divisional Administrative Assistant reports to the Chair, School of Health & Human Services within the Education & Training Division of Aurora College. This incumbent is responsible for accurately managing document flow, filing and mail systems, answering and directing calls and preparing a wide variety of computer generated documents.

Key Responsibilities

• Provide timely and confidential administrative support to the School of Health & Human Services team members and students.
• Facilitate the flow and storage of operational and financial information and documentation relating to the School of Health & Human Services.
• Maintenance of SharePoint site.

Key Knowledge, Skills and Abilities

• Knowledge and solid understanding of office administrative and bookkeeping procedures for the division.
• Knowledge and understanding of the structure of the College and knowledge of northern cultures.
• Knowledge of the following computer programs: computerized financial and accounting systems, word processing, spreadsheet sand email systems.

Key qualifications would be attained by:

• Completion of an office administration secretarial certificate or equivalent.
• Three years¿ experience in an administrative support role or equivalent work experience.

GNWT Inquiries

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel [phone] Extension 14106
Fax [phone]
[e-mail]

Indigenous Employment Policy

Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy.

Criminal Records Check

Candidates must provide a satisfactory criminal record check.Failure to provide a satisfactory check may deem you disqualified from the competition.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace. If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalencies

Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis. For a full list of equivalencies that will be considered for this role, please contact human resources.

Job Opening Information

Job Opening ID # 28374

Closing Date: October 6 2026 - 23:59, MountainTime

Salary Information

The salary range for this position is from $37.90 per hour to $45.27 per hour (approximately $73,905 - $88,277.) plus an annual Northern Allowance of $3,700.