Administration Technician

Geosam Capital; Kuujjuaq (Land); On-site; CAD 38,000 - 51,000; Full time

Benefits offered by this job

Salary 27.75–37.04 CAD/hour

35 hours per week

Benefits prorated by task percentage

Job summary

Geosam Capital is seeking an Administration Technician to support school operations in Kuujjuaq, Quebec. The role focuses on managing human and financial resources, developing standards, and assisting managerial staff.

The incumbent will maintain document management tools, compile reports, manage SharePoint and Teams files, process travel claims and expenses, and assist in project logistics. Travel may be required, with a 35-hour work week and competitive hourly pay.

Qualifications

• College diploma (DEC) in administration or equivalent per school board.
• Fluent in at least two official working languages: Inuktitut, English or French.

Responsibilities

• Develop and maintain document management tools and best practices.
• Write the department’s monthly newsletter.
• Prepare and distribute department reports.
• Manage files in Teams and SharePoint.
• Maintain records, process, and follow up on all department expenses and contracts.
• Process, analyze, and document travel claims, overtime statements and absence reports.
• Collaborate in logistics for department projects.
• Be available to travel if necessary.
• Perform other related tasks as requested by the supervisor.

Skills

Bilingual communications

Independent work capability

Willingness to learn new technology

Education

DEC in administration

Tools

Microsoft Office Suite

SharePoint

Teams

OneDrive

DASH

Dofin

Job description

Reporting to the Administrative Assistant, School Operations, the Administration Technician is responsible for performing various technical tasks related to the management of human and financial resources and development and implementation of standards and activities related to the department’s operations. As part of their duties, the Administration Technician assists managerial personnel.

FUNCTION & DUTIES:

• Develop, adapt, and maintain tools and best practices for document and information management, using the tools and technology available.
• Write the department’s monthly newsletter.
• Prepare and distribute reports relevant to the department’s operations.
• Manage and update files in Teams and SharePoint.
• Maintain records, process, and follow up on all department expenses and contracts.
• Process, analyze, and document employees’ travel claims, overtime statements and absence reports.
• Collaborate in working out the logistics of various department projects.
• Be available to travel if necessary.
• Perform any other related tasks as requested by the immediate supervisor.

QUALIFICATIONS:

College diploma (DEC) in administration or other diploma or attestation of studies recognized as equivalent by the school board.

The School Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
• Knowledge of DASH and Dofin (an asset).
• Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French.
• Demonstrated ability and willingness to learn and utilize new technology.
• Ability to work independently in an office environment.
• Knowledge of Inuit culture and lifestyle typical to Nunavik (an asset).

WORK SCHEDULE:

35 hours per week from Monday to Friday.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.