Divisional Administrative Assistant

gov; Yellowknife; On-site; CAD 48,000 - 60,000; Full time

Job summary

Aurora College invites applications for a Divisional Administrative Assistant to support the School of Health & Health & Human Services within the Education & Training Division. You will manage document flow, filing, mail, and prepare a variety of computer-generated documents.

You will also maintain the SharePoint site and support staff and students with confidential administrative tasks, financial information, and communication needs.

Qualifications

• Completion of an office administration secretarial certificate or equivalent.
• Three years¿ experience in an administrative support role or equivalent work experience.
• Knowledge of office administrative and bookkeeping procedures for the division.

Responsibilities

• Provide timely and confidential administrative support to the School of Health & Human Services team members and students.
• Facilitate the flow and storage of operational and financial information and documentation relating to the School of Health & Human Services.
• Maintenance of SharePoint site.

Skills

Office administration

Bookkeeping knowledge

Northern culture awareness

Word processing

Spreadsheets

Email systems

Education

Office administration certificate

Tools

SharePoint

Accounting software

Word processing

Spreadsheets

Email systems

Job description

Aurora College's mission is to demonstrate leadership in the delivery of relevant and meaningful education and research rooted in strong connections to Northern land, tradition, community and people.

Job Information

The Divisional Administrative Assistant reports to the Chair, School of Health & Human Services within the Education & Training Division of Aurora College.
This incumbent is responsible for accurately managing document flow, filing and mail systems, answering and directing calls and preparing a wide variety of computer generated documents.

Key Responsibilities:

• Provide timely and confidential administrative support to the School of Health & Human Services team members and students.
• Facilitate the flow and storage of operational and financial information and documentation relating to the School of Health & Human Services.
• Maintenance of SharePoint site.

Key Knowledge, Skills and Abilities

• Knowledge and solid understanding of office administrative and bookkeeping procedures for the division.
• Knowledge and understanding of the structure of the College and knowledge of northern cultures.
• Knowledge of the following computer programs: computerized financial and accounting systems, word processing, spreadsheet sand email systems.

Key qualifications would be attained by:

• Completion of an office administration secretarial certificate or equivalent.
• Three years¿ experience in an administrative support role or equivalent work experience.

GNWT Inquiries

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel [phone] Extension 14106
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.