District Administrative Assistant

Dilico-Anishinabek-Family-Care; Longlac; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Flexible schedule

OMERS Pension

Generous paid vacation

Holiday time off at Christmas

EFAP for employees and families

Benefits: dental, healthcare, vision

Community-focused work

Job summary

Dilico-Anishinabek Family Care in Longlac, ON, is seeking an Administrative Assistant to support program operations, organize client files, and prepare court documents and minutes. This role ensures clerical duties are performed accurately and on time in a respectful community setting.

Under the supervision of a Child Welfare Manager, you will manage schedules, correspondence, and file audits, coordinate travel, and assist with confidential records for Indigenous families and youth served by the

Qualifications

• Minimum one-year Office Administration – General Certificate is required.
• Two-year Office Administration Diploma is preferred.
• Minimum of two years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Criminal Records Check including Vulnerable Sector Check required.
• Flexible hours as determined by the Service Manager.
• Valid Class G Driver’s License with access to a vehicle ($1 million liability).

Responsibilities

• Organize program duties, keep client files accurate and current, and support daily operations.
• Prepare court documents, type letters, take minutes, file reports and audits.
• Coordinate travel/accommodation and vehicle usage; track staff attendance.

Skills

Office Administration

Reception duties

Clerical duties

Education

Office Administration – General Certificate

Office Administration Diploma

Job description

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Generous paid vacation time for Permanent employees
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• Benefit plan that includes dental, healthcare, and vision services for Permanent employees
• A chance to make a difference in the community

Positions Available: 1 - Permanent Full-Time Position

Position Location: Longlac, ON (this position is not remote)

Closing Date: November 24, 2026

Competition #: 1718

Position Overview:

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Qualifications and Requirements:

• A minimum one-year Office Administration – General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years’ experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search; including Vulnerable Sector Check.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a valid Class G Driver’s License and access to a reliable personal vehicle with $1 million dollar liability.

As an Indigenous Agency Dilico gives preference to Indigenous people.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Only those considered for an interview will be contacted.

Dilico Anishinabek Family Care

200 Anemki Place | Fort William First Nation | ON | P7J1L6