Administrative Assistant

Dilico-Anishinabek-Family-Care; Armstrong; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible schedule

OMERS pension

Paid vacation

Christmas time off

EFAP

Health/dental/vision benefits

Job summary

Dilico Anishinabek Family Care is seeking an Administrative Assistant to support program operations in Armstrong, ON. Under the direction of a Child Welfare Manager, you will handle administrative, secretarial, and clerical duties, including creating court documents, typing letters, taking minutes, filing reports, and coordinating travel and purchases.

The role requires at least a one-year office administration credential and 2+ years in secretarial or reception work, preferably in child

Qualifications

• Minimum one-year Office Administration - General Certificate required.
• Two-year Office Administration Diploma preferred.
• Minimum of two years' experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Satisfactory Criminal Records Search.
• Required to work flexible hours as determined by the Service Manager.
• Must possess a valid Class G Driver’s Licence and have access to a reliable personal vehicle with $1 million liability insurance.

Responsibilities

• Create court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries.
• Conduct or assist with file audits; ensure forms are available.
• Prepare purchase orders; coordinate staff/client travel and accommodations; manage agency vehicle use.
• Track attendance of unit staff and their whereabouts during the day.

Education

Office Administration - General Certificate

Office Administration Diploma

Experience with Anishinabek children/youth/families

Secretarial / Reception experience

Criminal Records Check

Valid Class G Driver’s Licence

Job description

• Optional Flexible schedule to support work-life balance
• OMERS Pension plan available to all employees
• Generous paid vacation time for Permanent employees
• Paid time off at Christmas above paid vacation time
• EFAP available to all employees and their families
• Benefit plan that includes dental, healthcare, and vision services for Permanent employees
• A chance to make a difference in the community

Positions Available: 1 - Full-Time Position

Position Location: Armstrong, ON (This is not a Remote Position)

Deadline: October 27, 2026

Competition #: 1697

Position Overview

Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.

Qualifications and Requirements:

• A minimum one-year Office Administration - General Certificate is required.
• A two-year Office Administration Diploma is preferred.
• A minimum of two years' experience with Anishinabek children, youth, individuals and families.
• Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting.
• Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered.
• Satisfactory Criminal Records Search.
• Required to work flexible hours as determined by the respective Service Manager in relation to service requirements.
• Must possess a valid Class G Driver’s Licence and have access to a reliable personal vehicle with $1 million liability insurance.

As an Indigenous Agency Dilico gives preference to Indigenous people.

Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates.

Only those considered for an interview will be contacted.

Dilico Anishinabek Family Care

200 Anemki Place | Fort William First Nation | ON | P7J1L6