Development Applications Administrative Associate

CivicInfo BC; Richmond; Hybrid; CAD 42,000 - 64,000; Full time

Job summary

The City of Richmond is seeking a Departmental Associate 1 to provide administrative support to the Development Applications department. The role focuses on records management, research, and customer service in a municipal context.

Responsibilities include preparing reports, maintaining files, scheduling meetings, assisting with timekeeping, and supporting staff with various clerical duties. The position is full-time and based in-office with a compressed workday schedule.

Qualifications

• Grade 12 with up to 1 year of related coursework, including Microsoft Office training.
• 1 year of related office experience is required.
• Municipal government experience is an asset.

Responsibilities

• Process, monitor, and manage both physical and digital records for development applications.
• Research development topics (Land Title Searches, Comfort Letters, Environmental Site Records).
• Create new folders and close files as needed.
• Provide high level customer service to department inquiries.
• Document processes and record improvements.
• Prepare monthly development application status reports.
• Prepare monthly activity statistics for development applications.
• Assist with presentation creation, including printing and binding.
• Manage meeting schedules and setup for meetings and AV equipment.
• Prepare meeting materials and agendas for distribution.
• Prepare expense reports and daily time entries.
• Maintain contact database and send mailings.
• Order stationery and maintain office supplies inventory.
• Maintain organized, accurate filing records.
• Assist with timekeeping records for department staff.

Skills

Proofreading

Communication

Time management

Multitasking

Microsoft Office

Customer service

Records management

Education

Grade 12 & admin coursework

Tools

PeopleSoft

AMANDA

RIM GIS

REDMS

Job description

The City of Richmond is seeking a Departmental Associate 1 to provide administrative support to the Development Applications department. The role focuses on records management, research, and customer service in a municipal context.

Responsibilities include preparing reports, maintaining files, scheduling meetings, assisting with timekeeping, and supporting staff with various clerical duties. The position is full-time and based in-office with a compressed workday schedule.