Deal Closing Administrator

myAbode; Toronto; On-site; CAD 50,000 - 72,000; Full time

Job summary

MyAbode is seeking a Deal Closings Specialist to join our Deal Closing Team in Toronto. You will ensure accurate processing of commission payments, trust deposits, and related EFTs/Wire transfers, working closely with administrators, agents, co-op brokerages, and lawyers to keep trades moving.

Ideal candidates have experience in real estate trust accounting or brokerage administration, keen attention to detail, and the ability to juggle multiple deals at different stages without errors.

Qualifications

• Experience in real estate trust accounting, brokerage administration, or a similar finance/admin role
• Comfort with the mechanics of commission payments, trust deposits, and cheque/EFT processing
• Strong attention to detail, you catch the things other people miss
• The ability to juggle multiple deals at different stages without dropping any of them
• Familiarity with RECO, REBBA, and Ontario brokerage trust requirements is a plus

Responsibilities

• Record and manage incoming commission payments, EFTs, and wire transfers
• Prepare and issue Back to Vendor (BV), Return of Deposit (RTD), garnishment, and commission cheques and EFTs
• Process incoming trust direct deposits and wire transfers, and issue receipts to agents as required
• Follow up on closing confirmations and help facilitate the closure of trades
• Be the point of contact for agents, co-op brokerages, and lawyers calling and emailing about payment status
• Partner closely with the Deal Administrator team to make sure agents and co-op brokerages are paid promptly
• Verify and print final trade sheets for accuracy before final filing
• Pitch in on whatever else the team needs to keep deals moving

Skills

Trust accounting

Brokerage administration

Cheque processing

EFT processing

Attention to detail

Multi-tasking

RECO knowledge

REBBA knowledge

Job description

About MyAbode

One of the biggest decisions in life is finding a home. Yet, whether you're buying, selling, or leasing, the process can feel overwhelming and disjointed. The same is true for real estate professionals, who often rely on antiquated systems and even older technology. We believe real transformation can only happen with a connected ecosystem — built for consumers, agents, and brokerages alike.

About MyAbode

One of the biggest decisions in life is finding a home. Yet, whether you're buying, selling, or leasing, the process can feel overwhelming and disjointed. The same is true for real estate professionals, who often rely on antiquated systems and even older technology. We believe real transformation can only happen with a connected ecosystem — built for consumers, agents, and brokerages alike.

That's why we created myAbode. To simplify every part of homeownership, from search to signing.

Our technology: condos.ca, property.ca, and mrloft.ca has helped thousands of Canadians find their perfect home. We build integrated tools that simplify each step of the homeownership journey for everyone involved. By empowering consumers and agents with powerful tools, myAbode enables real estate professionals to focus on what they do best: guide people home.

The Role

Every real estate transaction has a moment of truth — the closing. It's where trust deposits become commission cheques, where agents finally get paid, and where a deal officially crosses the finish line. This role sits right in the middle of all of it.

Working on our Deal Closing Team, you'll make sure sure money moves correctly, on time, and to the right place. You'll work closely with our Deal Administrators, agents, co-op brokerages, and lawyers to keep trades closing cleanly and commissions flowing without friction. If you like work that's precise, fast-paced, and genuinely matters to the people on the other end of the transaction then keep reading.

What you'll do

• Record and manage incoming commission payments, EFTs, and wire transfers
• Prepare and issue Back to Vendor (BV), Return of Deposit (RTD), garnishment, and commission cheques and EFTs
• Process incoming trust direct deposits and wire transfers, and issue receipts to agents as required
• Follow up on closing confirmations and help facilitate the closure of trades
• Be the point of contact for agents, co-op brokerages, and lawyers calling and emailing about payment status
• Partner closely with the Deal Administrator team to make sure agents and co-op brokerages are paid promptly
• Verify and print final trade sheets for accuracy before final filing
• Pitch in on whatever else the team needs to keep deals moving

What you bring

• Experience in real estate trust accounting, brokerage administration, or a similar finance/admin role
• Comfort with the mechanics of commission payments, trust deposits, and cheque/EFT processing
• Strong attention to detail, you catch the things other people miss
• The ability to juggle multiple deals at different stages without dropping any of them
• Familiarity with RECO, REBBA, and Ontario brokerage trust requirements is a plus

A note on AI in our hiring process. We use AI tools to support parts of our recruitment process, including resume screening, drafting job descriptions, generating interview questions, and transcription. It helps us move faster and focus more of our energy on the human parts of hiring that actually matter.

We thank all applicants who apply, only candidates selected for an interview will be contacted.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex pregnancy, sexual orientation, gender identity, national origin, age, veteran status, or disability status. Should you require accommodation at any point during the process, please contact [e-mail].