Data Management Coordinator (Bilingual)

Stantec; Waterloo; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading company is seeking a Data Management Coordinator (Bilingual) to join their team. This entry-level role involves maintaining employee records within HR systems, ensuring data integrity, and supporting HR partners across North America. Ideal candidates will possess strong problem-solving skills, attention to detail, and the ability to manage workloads effectively. The position offers a collaborative environment and opportunities for growth within the organization.

Benefits

Health plans

Dental plans

Vision plans

Well-being programs

Retirement plans

Stock purchase

Paid time off

Qualifications

• Bilingual in French and English required.
• Strong attention to detail and accuracy.
• Ability to manage heavy workloads and meet deadlines.

Responsibilities

• Accurately input all routine and assigned data changes into the HR Management system.
• Ensure data accuracy, completeness, and consistency using quality control methods.
• Identify and troubleshoot gaps or discrepancies in data entry processes.

Skills

Critical thinking

Problem-solving

Attention to detail

Collaboration

Communication

Education

1-3 years of data entry experience

Tools

MS Excel

HRIS systems

ServiceNow

Job description

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Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing / Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Human Resources!

Take the first step towards designing your career with Stantec. We have an exciting role and challenging opportunity for a Data Management Coordinator to join our team. Reporting to the Supervisor Data Management, the primary role is to enter and maintain accurate and up-to-date employee records within our HR system, ensuring data integrity and confidentiality. The successful candidate will manage their workload proactively, updating and analyzing HR records across various HR and Financial systems, supporting data quality. This position is ideal for a self-motivated individual passionate about HR systems and workflow understanding.

This role will support the maintenance of employee data across North America and will collaborate closely with HR partners across various locations and countries. Join our team and play a key role in ensuring HR data integrity.

Your Key Responsibilities

• Accurately input all routine and assigned data changes into the HR Management system (Oracle).
• Ensure data accuracy, completeness, and consistency using quality control methods following HR data entry procedures.
• Verify that paperwork is complete with approvals before data entry.
• Maintain appropriate turnaround times for data entry.
• File documents in the respective online employee files where applicable.
• Use HR Service Center technology effectively to review and process daily work assignments.
• Identify and troubleshoot gaps or discrepancies in data entry processes, standards, or system issues, and collaborate on corrective actions.
• Participate in data entry and cleanup projects as assigned.
• Perform other similar duties as needed.

Qualifications

Your Capabilities and Credentials

• Bilingual in French and English required.
• Critical thinking and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage heavy workloads and meet deadlines.
• Collaborative mindset for remote team work.
• Understanding of data management best practices.
• Knowledge of HR policies and procedures.
• Basic understanding of data analytics and auditing principles.

Education and Experience

• 1-3 years of proven data entry experience.
• Proficiency in MS Excel beneficial.
• Knowledge of HRIS systems (preferably Oracle) and Service Center ticketing systems (preferably ServiceNow).
• Accurate typing and data entry skills.
• Ability to work autonomously, review work regularly, and meet objectives.

Typical environment involves working with computers for long periods.

This description is not exhaustive; duties may change or be added as needed.

Stantec is a place where talented individuals collaborate, innovate, and make an impact. Join us and redefine your personal best.

Benefits Summary : Health, dental, vision plans, well-being programs, retirement plans, stock purchase, paid time off, and more.

Note : Benefits may vary for union positions.

Primary Location : Canada-Ontario-Ottawa

Other Locations : Multiple locations across Canada.

Organization : BC-1307 HR Service Center-CA Canada

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Apr 22, 2025

Stantec is an equal opportunity employer, committed to diversity and inclusion in the workplace.

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