Coordinator, Talent Acquisition & Management

PSL Group; Montreal; Remote; CAD 45,000 - 70,000; Full time

Job summary

Join a dynamic and innovative HR team dedicated to enhancing medical care through effective talent management. As a Talent Coordinator, you will play a pivotal role in supporting our global workforce by managing essential HR tasks, ensuring compliance, and facilitating seamless operations. This position offers the opportunity to work in a fast-paced, multicultural environment with a strong focus on work-life balance and employee well-being. If you are detail-oriented and passionate about HR, this role is perfect for you.

Benefits

Competitive Compensation

RRSP Match

Remote Work Flexibility

Work-Life Balance Support

Qualifications

• Bachelor's degree in Human Resources or related field required.
• 1+ years of experience in an administrative or HR-related role preferred.

Responsibilities

• Manage employee records and ensure compliance documentation is accurate.
• Support recruitment and onboarding processes for new hires.

Skills

Attention to Detail

HRIS Systems Proficiency

Microsoft Office Suite

Google Suite

Bilingual (English and French)

Organizational Skills

Education

Bachelor's Degree in Human Resources

Tools

Quickbase

Job description

Our Vision

P extbackslash S extbackslash L Group is a global organisation dedicated to putting information at the service of medicine. The companies and people of the P extbackslash S extbackslash L Group aim to improve medical care by serving those who need it, those who provide it, and those who seek to improve it.

To this end, we want our information and education services to contribute to the goals we share with our clinicians, clients, and supporters, namely: to accelerate the advancement of medicine and help people enjoy better, longer lives.

Purpose

Our key contribution to society is to help clinicians and those who support them provide state-of-the-art medical care.

Our primary business purpose is to help clients and supporters increase the effectiveness of activities pertaining to scientific communication, medical education, and the maintenance of clinician audience intimacy.

Position Summary

We are seeking a highly organized and detail-oriented Talent Coordinator to provide essential support to our Global Talent Team operating in the US, Canada, UK, and Europe. This role will focus on ensuring accurate and efficient handling of administrative HR tasks, including employee records management, compliance documentation, and freelancer coordination. The successful candidate will act as a cornerstone of the Talent team, enabling seamless operations across our global workforce while maintaining strict confidentiality.

Key Responsibilities

• Annual Salary and Bonus Processes
• Prepare and distribute annual salary and bonus letters.
• Ensure accurate updates to each system with employee titles, salaries, and manager assignments.
• File letters in the individual electronic personnel file per country
• Employee Data Management
• Update employee records for address changes and organisational changes across systems
• Process employee anniversaries by sending updates and maintaining the talent internal sites
• Recruitment and Onboarding Support
• Send 60/90-day check-in emails to new hires and resolve outstanding responses within 2 weeks.
• Employment Documentation
• Process employment verifications for current and former employees.
• Track and collect acknowledgements to policy changes, new compensation policies in keeping with ISO compliance
• Maintain employee files by adding salary changes, commission letters, and immigration-related documentation.
• Provide state/province and city data of employee location to managers in organising internal meetings and adhering to standard Ultiflex rules
• Freelancer Process Management
• Manage bottlenecks & collection of documents and file in electronic personnel files.
• LinkedIn Competitive Intelligence
• Quarterly mining of data from LinkedIn in updating competitive intelligence data for each main competitor in our domains.

Key Skills, Knowledge & Professional Education

• Bachelor's degree in Human Resources or related field
• Strong attention to detail and ability to manage multiple tasks with accuracy.
• Proficiency in HRIS systems, Microsoft Office Suite (Excel, Word, Outlook), Google Suite, and Quickbase.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities in both English and French.
• High level of integrity and ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• 1+ years of experience in an administrative or HR-related role.
• Familiarity with global HR processes and compliance requirements.
• Experience in a remote, multicultural team environment.

Key Competencies

• Adaptability to work with teams in different time zones.
• A proactive mindset and ability to prioritize tasks effectively.
• Strong customer service orientation and problem-solving skills.

Why Join Us?

• Opportunity to work in a dynamic, fast-paced, and global environment.
• Be part of an innovative HR team supporting a diverse workforce.
• Competitive compensation and benefits, including RRSP match.
• Remote work flexibility with a focus on work-life balance.

This role reports to the Manager, Talent Acquisition and Management based in Montreal, Canada.