Data Management Coordinator (Bilingual)

Stantec Consulting International Ltd.; Waterloo; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Data Management Coordinator to join their dynamic HR team. This role involves managing and maintaining employee records within the HR system, ensuring data integrity and confidentiality. The ideal candidate will be proactive, detail-oriented, and bilingual in French and English, with a passion for HR systems. You'll collaborate with HR partners across North America, contributing to data quality and supporting various HR functions. This is a fantastic opportunity to grow your career in a supportive and innovative environment, where your contributions will make a significant impact on the organization.

Benefits

Health plans

Dental plans

Vision plans

Well-being program

Tuition reimbursement

Paid time off

Employee stock purchase program

Group tax-free savings account

Qualifications

• Proven experience in data entry and HRIS systems.
• Strong communication and problem-solving skills required.

Responsibilities

• Enter and maintain accurate employee records in HR systems.
• Ensure data accuracy and manage workload effectively.

Skills

Bilingual in French and English

Critical thinking

Problem-solving skills

Attention to detail

Communication skills

Data management best practices

Ability to manage workload

Education

1-3 years of data entry work experience

MS Excel skills

Knowledge of HRIS Systems (preferably Oracle)

Tools

Oracle HR Management system

Service Center ticketing system (preferably Service Now)

Job description

Data Management Coordinator (Bilingual) - ( 250001JA )

Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Human Resources!

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting role and challenging opportunity for a Data Management Coordinator to join our team. Reporting to the Supervisor Data Management, the incumbent’s primary role is to enter and maintain accurate and up-to-date employee records within our HR system, ensuring data integrity and confidentiality. The successful candidate will be required to manage their own workload and be proactive and competent in updating/analyzing HR records in various HR and Financial systems across the company and supporting data quality. This position is ideal for a self-motivated individual with a passion for HR systems and understanding the workflow in the HR function.

This role will support the maintenance of our data employee records across North America and will partner closely with other HR partners across various locations and in other country locations. Join our collaborative team and play an important role in ensuring the integrity of our HR data.

Your Key Responsibilities

1. Accurately inputs all routine and/or assigned data changes into the HR Management system (Oracle).
2. Ensures data accuracy, completeness and consistency using appropriate quality control methods following the HR data entry process documents.
3. Confirms corresponding paperwork is complete with appropriate approvals prior to entering data in the system.
4. Ensures appropriate turnaround time on all data entry.
5. Files the appropriate documents in the respective online employee files, where applicable.
6. Operates HR Service Center technology effectively and efficiently to review/collect/document daily work assignments.
7. Helps to troubleshoot and identify gaps between requirements/data entry processes and standards as well as system issues and partner with peers/stakeholders to implement corrective actions to resolve discrepancies.
8. Participate on data entry/cleanup projects as assigned.
9. May perform other duties of a similar nature and level as assigned.

Qualifications

Your Capabilities and Credentials

1. Bilingual in French and English is required.
2. Critical thinking and problem-solving skills.
3. Excellent written and verbal communication skills.
4. Strong attention to detail and accuracy.
5. An ability to manage a heavy workload and large data processing to meet tight deadlines.
6. Ability to work collaboratively in a large remote team.
7. Understanding of Data management best practices and principles.
8. Knowledge of Human Resources general policies, procedures and guidelines.
9. Conceptual understanding of Data analytics and auditing principles.

Education and Experience

1. Proven 1-3 years of data entry work experience.
2. MS Excel skills are beneficial for this role.
3. Knowledge of HRIS Systems (preferably Oracle), Service Center ticketing system (preferably Service Now).
4. Accurate typing and data entry skills.
5. The ability to work autonomously, reviewing work on a regular basis and consistently meeting role objectives.

Typical working environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada-Ontario-Ottawa

Other Locations: Canada-Alberta-Calgary, Canada-Alberta-Edmonton, Canada-Ontario-Toronto, Canada-Ontario-Waterloo

Organization: BC-1307 HR Service Center-CA Canada

Employee Status: Regular

Job Level: Entry Level

Travel: No

Schedule: Full-time

Job Posting: Apr 17, 2025, 12:15:39 PM

Req ID: 250001JA