Data Management Coordinator (Bilingual)

Stantec; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

An established industry player seeks a Data Management Coordinator to ensure the integrity of HR data across North America. This exciting opportunity involves managing employee records, collaborating with HR partners, and utilizing data management best practices. The ideal candidate will be bilingual in French and English, possess strong analytical skills, and thrive in a fast-paced environment. Join a dynamic team dedicated to operational excellence and make a significant impact on data quality and employee experience. If you're passionate about HR systems and eager to contribute to a collaborative workplace, this role is perfect for you.

Benefits

Health insurance

Dental insurance

Vision plans

Wellness programs

Retirement plans

Stock purchase

Life insurance

Disability plans

Tuition reimbursement

Paid time off

Qualifications

• 1-3 years of data entry experience required.
• Bilingual in French and English is essential.
• Knowledge of HR policies and procedures is beneficial.

Responsibilities

• Accurately input data into the HR Management system.
• Ensure data accuracy and completeness through quality control.
• Troubleshoot data entry processes and resolve discrepancies.

Skills

Bilingual in French and English

Critical thinking

Problem-solving skills

Attention to detail

Communication skills

Data management best practices

Education

1-3 years of data entry experience

MS Excel skills

Knowledge of HRIS systems

Tools

Oracle

ServiceNow

Job description

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Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 32,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Human Resources!

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting role and challenging opportunity for a Data Management Coordinator to join our team. Reporting to the Supervisor Data Management, the primary role is to enter and maintain accurate employee records within our HR system, ensuring data integrity and confidentiality. The successful candidate will manage their workload proactively and be competent in updating and analyzing HR records across various HR and Financial systems, supporting data quality. This position is ideal for a self-motivated individual passionate about HR systems and workflows.

This role will support the maintenance of employee data across North America and collaborate closely with HR partners across various locations and countries. Join our team and play an important role in ensuring the integrity of our HR data.

Your Key Responsibilities

• Accurately input routine and assigned data into the HR Management system (Oracle).
• Ensure data accuracy, completeness, and consistency using quality control methods following HR data entry procedures.
• Confirm paperwork is complete with approvals before data entry.
• Maintain appropriate turnaround time on data entry tasks.
• File documents in online employee files where applicable.
• Use HR Service Center technology effectively to review and document work assignments.
• Troubleshoot and identify gaps in data entry processes and system issues, collaborating with stakeholders to resolve discrepancies.
• Participate in data entry and cleanup projects as assigned.
• Perform other similar duties as needed.

Qualifications

Your Capabilities and Credentials

• Bilingual in French and English required.
• Critical thinking and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage a heavy workload and meet deadlines.
• Collaborative team working skills.
• Understanding of data management best practices.
• Knowledge of HR policies and procedures.
• Basic understanding of data analytics and auditing principles.

Education and Experience

• 1-3 years of data entry experience.
• MS Excel skills beneficial.
• Knowledge of HRIS systems (preferably Oracle) and ServiceNow.
• Accurate typing and data entry skills.
• Ability to work independently and meet objectives.

Work environment involves computer use and sedentary activity for extended periods.

This description is not exhaustive; duties may change or be added as needed.

Benefits Summary

Includes health, dental, vision plans, wellness programs, retirement plans, stock purchase, life insurance, disability plans, travel benefits, tuition reimbursement, and paid time off. Benefits may vary for union positions.

Additional Details

Location: Multiple locations in Canada, including Ottawa, Laval, Toronto, Longueuil, Calgary, Edmonton, Montréal, Waterloo.

Organization: BC-1307 HR Service Center-CA Canada

Employment Type: Full-time, Entry Level

Travel: No

Schedule: Full-time

Job Posting Date: Apr 22, 2025

Req ID: 250001JA

Equal Opportunity Statement

Stantec provides equal employment opportunities and prohibits discrimination based on race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, sexual orientation, gender identity or expression. Compliance with laws and equitable opportunities are ensured.