Data Entry Specialist

Recruiting in Motion; Markham; On-site; CAD 42,000 - 54,000; Full time

Job summary

Recruiting in Motion is seeking a Sales Support Coordinator for a 6-month, full-time contract in Ontario. The role is on-site, Monday to Friday, with a pay rate of $25/hour.

The ideal candidate will have advanced Excel skills, keen attention to detail, and experience handling high volumes of data. Responsibilities include processing customer orders, generating invoices and shipping docs, maintaining Salesforce records, and ensuring accuracy of sales data.

Qualifications

• Advanced Excel skills and experience handling large data volumes.
• Strong attention to detail and accuracy in data processing.
• Experience in data entry or sales administration is preferred.

Responsibilities

• Process customer orders, update records, and manage shipment data with accuracy.
• Generate invoices, packing lists, and shipping documents.
• Maintain Salesforce records for customers, orders, and shipments.
• Review orders to identify discrepancies and resolve issues.
• Prepare reports using advanced Excel features and pivot tables.
• Coordinate with Sales, Logistics, and Accounting to ensure timely processing.

Skills

Advanced Excel

Attention to detail

Data entry

Tools

Salesforce

Job description

Job Type: Full-Time | 6-Month Contract (Potential for Extension)

Pay Rate: $25/hr

Our client is looking for a Sales Support Coordinator to join their team on a 6-month contract with the potential for extension.

This is a fully on-site role, Monday to Friday, in a professional office environment. The ideal candidate has advanced Excel skills, exceptional attention to detail, and experience working with high volumes of data. This role is responsible for processing customer orders, generating invoices and shipping documentation, maintaining Salesforce records, and ensuring the accuracy of sales and shipment information. Fluent English and Chinese are required.

Key Responsibilities:

• Process customer orders, sales data, and shipment information with a high degree of accuracy.
• Generate customer invoices, packing lists, and shipping documentation.
• Maintain and update customer, order, and shipment records in Salesforce.
• Review orders and documentation to identify and resolve discrepancies.
• Prepare reports using advanced Microsoft Excel.
• Coordinate with Sales, Logistics, Accounting, and other internal teams to ensure timely order processing.
• Maintain organized electronic records and perform general administrative support.

Qualifications:

• Fluent in both English and Chinese (written and verbal).
• 1-2 years of experience in data entry, sales administration, order processing, or a similar administrative role.
• Advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, formulas, sorting, and filtering.
• Experience processing large volumes of data with exceptional accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Salesforce experience is considered an asset.
• Ability to thrive in a fast-paced, deadline-driven environment.

Note: We thank all applicants for their interest in this opportunity. Only those selected for further consideration will be contacted.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.