Data Entry Specialist

Cardinal Couriers Ltd.; Mississauga; On-site; CAD 38,000 - 52,000; Full time

Job summary

Cardinal Couriers Ltd. is seeking a Data Entry Specialist in Mississauga to input invoices into spreadsheets with precision and within tight timelines.

The role requires strong Excel skills, attention to detail, and the ability to resolve data discrepancies while maintaining confidentiality. Reporting to the President, you will update data across systems, generate regular and ad hoc reports, and support data integrity initiatives.

Qualifications

• High School Diploma or equivalent, with some post-secondary education completed.
• Previous office, administrative, logistics, transportation, or data-entry experience preferred.
• Basic to intermediate Microsoft Excel skills are required.

Responsibilities

• Enter invoices into a spreadsheet accurately within required timelines.
• Input, update, maintain and verify data within an Excel spreadsheet.
• Review data discrepancies and correct errors.
• Generate routine and ad hoc reports for management.
• Cross-reference data between systems to ensure accuracy.
• Maintain confidentiality and support data integrity initiatives.
• Communicate with departments to resolve missing or inconsistent information.
• Complete work within deadlines while maintaining high accuracy.
• Participate in continuous improvement activities.
• Verify eligibility and ordering uniforms as needed.

Skills

Attention to detail

Keyboarding

Verbal and written communication

Time management

Multitasking

Data accuracy

Education

High School Diploma or equivalent

Some post-secondary education completed

Tools

Excel

Database applications

Job description

Cardinal Couriers Ltd., 6600 Goreway Drive, Mississauga, Ontario, Canada

Job Description

Posted Monday, August 17, 2026 at 4:00 AM

Data Entry Specialist

• Location: Goreway
• Employment Type: Full-Time, Temporary (Summer Student)
• Reports To: President

Position Summary

The main responsibility of this position is to enter invoices into a spreadsheet, accurately and within required timelines. Includes related tasks and other duties as assigned.

Key Responsibilities

• Input, update, maintain and verify data within an excel spreadsheet.
• Review and correct data discrepancies, inconsistencies, and errors.
• Perform data cleansing activities and remove duplicate records.
• Generate routine and ad hoc reports for management.
• Cross-reference data between systems to ensure accuracy and consistency.
• Maintain confidential information with discretion.
• Support database maintenance, backups, and data integrity initiatives.
• Communicate with departments to resolve missing or inconsistent information.
• Complete work within established deadlines while maintaining high accuracy standards.
• Participate in continuous improvement activities.
• Perform other duties as assigned, including verifying eligibility and ordering uniforms.

Qualifications

Education: High School Diploma or equivalent, with some post-secondary education completed.

Experience: Previous office, administrative, logistics, transportation, or data-entry experience is preferred. Basic to intermediate Microsoft Excel skills are required.

Knowledge, Skills & Abilities

• Must demonstrate strong attention to detail and accuracy.
• Excellent keyboarding and data entry skills.
• Proficiency in Excel and database applications.
• Ability to identify and resolve data discrepancies.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Effective verbal and written communication.

Preferred Qualifications

• 1-2 years of experience in data entry, administrative support, logistics, transportation, dispatch, or records management.
• Intermediate Excel skills including formulas, filters, pivot tables, and data validation.
• Experience with TMS, ERP, CRM, or other business systems.
• Experience generating operational or management reports.
• Bilingual English/French considered an asset.

Success Measures (KPIs)

• Maintain a data accuracy rate of 99% or higher.
• Meet reporting and data entry deadlines.
• Minimize duplicate, incomplete, or erroneous records.
• Produce complete, accurate, and timely reports.
• Identify opportunities to improve data quality and process efficiency.

Working Relationships

Regular interaction with the President, and other internal teams including Operations, Customer Service, Finance, and Information Technology teams. May involve communication with third parties including vendors and/or customers.

Working Conditions

The role requires prolonged sitting, extensive keyboarding, frequent computer use, strong attention to detail, and the ability to manage competing priorities and deadlines while maintaining accuracy.

Cardinal Couriers Ltd., 6600 Goreway Drive, Mississauga, Ontario, Canada