Data Entry Clerk (Quickbooks)

InVision Staffing Services Inc.; Mississauga; On-site; CAD 36,000 - 48,000; Part time

Benefits offered by this job

Flexible arrangement

Competitive pay

Company is a leader in the industry

Job summary

InVision Staffing Services Inc. is assisting a manufacturing client in Mississauga to hire a Part-Time Data Entry / QuickBooks Administrator on a contract basis. The role is on-site, three days per week, with a path to full-time as the workload grows.

You will enter invoices, support accounts payable/receivable, maintain records, and produce basic reports in QuickBooks and Excel while coordinating with vendors and internal teams.

Qualifications

• Previous data entry or administrative experience.
• Experience using QuickBooks.
• Basic knowledge of Microsoft Office (Excel, Outlook, and Word).
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Ability to work independently and manage time effectively.
• Experience in a manufacturing environment.
• Basic bookkeeping or accounting knowledge.

Responsibilities

• Enter invoices, bills, payments, and other financial information into QuickBooks.
• Perform accurate data entry and maintain company records.
• Assist with Accounts Payable and Accounts Receivable.
• Match invoices with purchase orders and supporting documents.
• Update customer, vendor, and inventory information.
• Help reconcile bank and credit card statements.
• Organize and maintain electronic and paper files.
• Prepare basic reports using QuickBooks and Excel.
• Communicate with vendors and internal departments regarding invoices or missing information.
• Provide general administrative support to the accounting and office team.
• Perform other administrative duties as assigned.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

Independent work

Manufacturing environment experience

Tools

QuickBooks

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology, and Professional Services throughout Canada and the U.S.

Our client, a manufacturing company, is currently seeking a Part-Time Data Entry / QuickBooks Administrator to join their team on a contract basis. This is an on-site role, working three days per week, with time it will increase to fulltime.

Responsibilities

• Enter invoices, bills, payments, and other financial information into QuickBooks.
• Perform accurate data entry and maintain company records.
• Assist with Accounts Payable and Accounts Receivable.
• Match invoices with purchase orders and supporting documents.
• Update customer, vendor, and inventory information.
• Help reconcile bank and credit card statements.
• Organize and maintain electronic and paper files.
• Prepare basic reports using QuickBooks and Excel.
• Communicate with vendors and internal departments regarding invoices or missing information.
• Provide general administrative support to the accounting and office team.
• Perform other administrative duties as assigned.

Qualifications

• Previous data entry or administrative experience.
• Experience using QuickBooks.
• Basic knowledge of Microsoft Office (Excel, Outlook, and Word).
• Strong attention to detail and accuracy.
• Good organizational and communication skills.
• Ability to work independently and manage time effectively.
• Experience in a manufacturing environment.
• Basic bookkeeping or accounting knowledge.

Employment Rewards

• Flexible arrangement
• Competitive pay
• Company is a leader in the industry

Application Process

All qualified candidates will be contacted.

Equal Opportunity

InVision is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating an inclusive workplace and encourage applications from all qualified individuals.