Accounting Administrator

Express Employment Professionals - Ottawa East; Ottawa; On-site; CAD 41,000 - 55,000; Part time

Job summary

Express Employment Professionals - Ottawa East is seeking a detail-oriented Accounting Administrator for a part-time role in Ottawa East. The ideal candidate will handle bookkeeping, invoicing, PO creation, and payroll support while maintaining organized financial records.

Requirements include 3–5 years in admin/accounting, mandatory QuickBooks experience, and strong communication skills. This position offers 20 hours per week across 3–4 days, with shifts from 8/9 am to 4/5 pm.

Qualifications

• Minimum 3 to 5 years of experience in administration, accounting, or bookkeeping preferred; equivalent experience will be considered.
• Mandatory experience using QuickBooks and project-based accounting systems
• Experience with BQE Core is a strong asset
• Post secondary education in Business Administration, Accounting, or Bookkeeping is considered an asset
• Strong interpersonal and communication skills with the ability to provide clear direction and constructive feedback
• Quick learner with the ability to adapt to new processes, systems, and priorities
• Highly organized with strong time management and coordination skills
• Proven ability to prioritize tasks and help organize workflow for others
• Proficient with Microsoft Office applications, including Outlook, Word, and Excel
• Professional, dependable, and team-oriented approach to work
• Successful completion of a Criminal Record Check is required prior to employment offer acceptance

Responsibilities

• Provide administrative support for daily business operations, including document management and general office administration
• Assist with bookkeeping functions, invoicing, customer payments, expense tracking, and accounts payable activities
• Create and maintain purchase orders (POs) and related financial records
• Collect and track employee timesheets and expenses to support payroll processing, project budgeting, WIP reporting, invoicing, and profitability analysis
• Support the company's sister organization with administrative and financial tasks
• Assist with software implementation, process improvements, and the maintenance of accurate business records
• Communicate with staff, vendors, and customers, and perform other duties as required to support business operations

Skills

QuickBooks

Microsoft Office

Time management

Organization

Education

Post-secondary education in Business Administration/Accounting/Bookkeeping

Tools

BQE Core

Job description

Our client, located in the East End, is seeking a detail-oriented and dependable Accounting Administrator to join their team on a part-time basis. This is an excellent opportunity to contribute to a meaningful organization while utilizing your accounting, bookkeeping, and administrative skills in a collaborative and supportive environment.

Duties may include, but are not limited to:

• Provide administrative support for daily business operations, including document management and general office administration
• Assist with bookkeeping functions, invoicing, customer payments, expense tracking, and accounts payable activities
• Create and maintain purchase orders (POs) and related financial records
• Collect and track employee timesheets and expenses to support payroll processing, project budgeting, WIP reporting, invoicing, and profitability analysis
• Support the company's sister organization with administrative and financial tasks
• Assist with software implementation, process improvements, and the maintenance of accurate business records
• Communicate with staff, vendors, and customers, and perform other duties as required to support business operations

Required skills and qualifications:

• Minimum 3 to 5 years of experience in administration, accounting, or bookkeeping preferred; equivalent experience will be considered
• Mandatory experience using QuickBooks and project-based accounting systems
• Experience with BQE Core a strong asset
• Post secondary education in Business Administration, Accounting, or Bookkeeping is considered an asset
• Strong interpersonal and communication skills with the ability to provide clear direction and constructive feedback
• Quick learner with the ability to adapt to new processes, systems, and priorities
• Highly organized with strong time management and coordination skills
• Proven ability to prioritize tasks and help organize workflow for others
• Proficient with Microsoft Office applications, including Outlook, Word, and Excel
• Professional, dependable, and team-oriented approach to work
• Successful completion of a Criminal Record Check is required prior to employment offer acceptance

Monday to Friday – minimum of 20 hours or 3-4 days per week - 8:00am to 4:00pm or 9:00am to 5:00pm

Wage: $30.00 to $40.00 per hour depending on experience

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.