Curricula Database Enrolment Systems Officer

Njoyn; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Centennial College is seeking a Curricula Database Enrolment Systems Officer to join the Student Records team. This role safeguards the integrity of the online AIS/Banner data and leads on curricula and system processes across enrolment services.

You will provide technical leadership on AIS initiatives, support audits, and help implement improvements to administrative workflows, reporting, and data quality for both full-time and part-time enrolment activities.

Qualifications

• Three-year or longer diploma/degree in a relevant field.
• Five+ years’ experience with integrated student systems (Banner preferred).
• Knowledge of enrolment reporting requirements and enrolment services.
• Ability to learn new systems and adapt to technology changes.
• Strong data integrity and auditing capabilities.

Responsibilities

• Maintains and updates the Banner AIS data and curriculum tables.
• Plans development of Curriculum database files and data models.
• Provides training to Student Records staff.
• Performs electronic audits and generates diagnostic reports for enrolment.
• Supports annual enrolment audits and ministry reporting.
• Analyzes diagnostic reports and updates enrolment data as needed.
• Assists on enrolment research and historical trend analyses.
• Participates in AIS testing projects to improve operations.
• Performs other duties as required.

Skills

Analytical skills

Statistical analysis

Attention to detail

Communication skills

Teamwork

Time management

Project management

Independent learning

Education

Diploma/degree in Business, Marketing or Computer Science

Tools

Windows

Microsoft Word

Excel

Access

Oracle

Cognos Impromptu

Cognos Reportnet

Internet browser

Job description

(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates)

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary

Centennial College is looking for a Curricula Database Enrolment Systems Officer to join our Student Records team. Reporting to the Manager of Student Records and Registration the incumbent is accountable for a wide-range of services related to the on-line student database system of records, Banner/Academic Information System (AIS) and has the overall responsibility for integrity of on-line data, in support of the Enrolment Services Office goals. The incumbent will provide technical leadership and participates on a variety of special projects for evaluation, enhancement and implementation of Academic Information System (AIS) systems and related administrative processes in the Enrolment Services Office.

Responsibilities

• Maintains and updates the Banner/Academic Information System (AIS) by developing and coordinating system models and managing curriculum, prerequisite, and system control table data for both student and web functions
• Plans and organizes the development of the Curriculum database files. Verifies accuracy and analyses requirements for building various program model routes for all programs
• Provides technical training and related guidance to Student Records staff
• Conducts electronic database audits, manipulates, produces and analyses a variety of diagnostic systems reports; ensures accuracy/integrity of student enrolment database records and makes updates/corrections in preparation of the full-time and part-time enrolment audit by College Auditors
• Organizes and completes the annual part-time enrolment audit process; analyses Ministry reporting requirements, compiles/disseminates the College Auditors enrolment report for receipt of Ministry grant funding
• Conducts detailed reviews and analysis of diagnostic reports and makes necessary corrections or updates for enrolment database
• Assists the manager on enrolment research and analysis as it applies to historical trends by using appropriate queries, manipulating and downloading data and producing statistical reports
• Participates in AIS testing projects to maximize operational efficiencies
• Performs other duties as required

Qualifications/Experience

• Minimum three (3) year diploma/degree in Business, Marketing or Computer Science, Programmer or Analyst or equivalent combination of relevant education and experience
• Minimum five (5) years’ related experience working with integrated student systems (Banner preferred), including applying policies/procedures and performing statistical research, analysis, and reporting, preferably in a post-secondary enrolment service environment
• Strong understanding of ministry enrolment reporting requirements and solid knowledge of Enrolment Services functions, policies, and procedures
• Knowledge and experience conducting research on industry best practices and systems to support student services
• Proficiency in use of networked computer systems and various software packages (e.g., Student Information Systems, Windows, Microsoft Word, Excel, Access, Oracle, Cognos Impromptu report writer, Cognos Reportnet report writer, Internet browser, College Websites)
• Ability to learn independently with strong initiative to adapt and work with new processes and changing technology
• Strong organizational skills and understanding of project management practices to prioritise work effectively; proven ability to work accurately under pressure with the flexibility to handle multiple tasks with conflicting deadlines within given objectives and established timelines
• Demonstrated ability to work independently or as part of a team with minimal supervision in a high volume office.
• Strong analytical and statistical skills with the ability to interpret, organize, and explain complex enrollment and comparative data to support high quality decision making
• Keen sense of accuracy and attention to detail
• Demonstrated communication (both oral and written), interpersonal, customer service skills
• Ability to interact with sensitivity to the diverse background and needs of students, applicants and the general public

Proof of credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their foreign equivalents will be required at the time of job offer.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).