Student Advisor/Field Placement Officer

Durham; Oshawa; Sur place; CAD 48 000 - 68 000; Temps partiel

Résumé du poste

Durham College in Oshawa is seeking a part-time Student Advisor/Field Placement Officer to support student success through academic guidance and placement coordination. The role involves liaising with agencies, maintaining partnerships, and ensuring compliance with health sciences program requirements.

The position requires a three-year diploma with experience in an academic office and proficiency in Excel.

Qualifications

• Minimum of a three-year diploma with a strong emphasis on human relations and interpersonal communications.
• Minimum of five years of work experience in an academic office environment with a focus on student interaction and service.
• Proven networking skills and working knowledge of Faculty of Health Sciences programs and placement needs.
• Must be proficient in Excel and have excellent general computing skills.
• Ability to multi-task and handle confidential information.

Responsabilités

• Supports student success by providing academic and program guidance for current, potential, and at-risk students.
• Liaises with agencies to secure and arrange placements for students.
• Maintains current partnerships and develops new partnerships with community services agencies to support student placement needs.
• Coordinates class field placement seminars for each program and monitors compliance with policies.
• Assigns students to placements in collaboration with faculty/coordinator and reviews placement outcomes.

Connaissances

Excel

Interpersonal communication

Formation

Three-year diploma in Human Relations/Interpersonal Communications

Outils

Banner (SIS)

Cognos

DC Connect

Banner web reports

MS Office

Description du poste

Student Advisor/Field Placement Officer COMPETITION NO. SP26-24

AboutDurham College:

Durham College (DC) is a leading post-secondary institution with a clear purpose: transforming lives, building careers, and enriching communities.

We prepare students to thrive in a rapidly changing world of work through innovative, hands-on and industry-connected learning. From co-ops and field placements to applied research and other experiential opportunities, DC students develop the practical skills, knowledge, and confidence to make an immediate impact in their careers and communities.

Known for future-focused, innovative teaching and strong connections to industry, DC offers a diverse range of market-driven programs designed to respond to evolving workforce needs. Our programs span business, information technology, engineering, construction and skilled trades, health care, science and technology, culinary, hospitality and horticulture, social and community services, and media, art and design.

Across our modern campuses in Oshawa and Whitby, DC offers 145 programs, including eight degrees and 11 apprenticeship programs, serving nearly 11,000 full-time post-secondary and 2,800 apprenticeship students. We also support lifelong learning through more than 18,000 registrations in professional and part-time learning, while our community of more than 125,000 alumni is making an impact locally and around the world.

Our impact extends well beyond our campuses. DC contributes more than $913 million annually to Durham Region’s economy. Remaining community-connected, DC works closely with employers, industry, and partners to strengthen our communities and create new opportunities. We are committed to embedding sustainability in the way we learn, work, and contribute to the communities we serve.

At DC, employees are at the heart of that impact. As a people-centred college, our culture is grounded in our values of collaboration, diversity and inclusion, excellence, innovation, integrity, respect and social responsibility. Together, we are creating exceptional learning experiences, supporting student success, and helping to shape a more sustainable, equitable, and prosperous future.

Position Information:

Regular part-time supportopportunity
Hourly rate: $42.02
Department: Faculty ofHealth Sciences
Hours: 24 hours per week
Reporting To: Associate Dean
Campus Location: Oshawa
Vacancy status: Existingvacancy

Duties and Responsibilities:

Thisposition supports student success by providing academic and program guidancefor current, potential, and at‑risk students, referring students to appropriatecollege resources, and recommending alternate learning strategies, as well as having the responsibility for the placement of students enrolled in programs within the Faculty of Health Sciences.

Provides Placement Support by:

• Liaising with agenciesto secure and arrange placements for students enrolled in (Faculty of HealthSciences).
• Maintain currentpartnerships and develop new partnerships with various community servicesagencies to support student placement needs.
• Resolving placementissues i.e. student transportation, inappropriate or lack of placementopportunities.
• Coordinating classfield placement seminars for each program.
• Monitoring compliancewith various agency and college policies, (i.e. immunization, PublicHealth Act, documentation, contractual agreements, WSIB, and HSPnet) asrelated to placement.
• Assigning students toplacement in collaboration with the assigned faculty and/or programcoordinator.
• Monitoring theplacement experience/outcomes and make recommendations for continuousimprovement.
• Liaises with RiskManagement to review Affiliation Agreements and track agreements

Provides Academic Guidance by:

• Supporting students by developing academic plans and meeting withnon-standard students
• Referring students to college resources, e.g., study skillsworkshops, health and wellness, peer tutoring
• Providing information for students transferring to other programs
• With student consent, meeting with parents/external agencies toexplain student’s academic status, academic policy, student rights andresponsibilities, academic options.
• Using transaction sheets to thoroughly document all studentinteraction – maintaining records of information provided to students,date(s) and means of contact, i.e. email, voicemail, appointment as well recommended referrals,strategies, academic options.
• Advocating for students in student success related matters, forexample, with the dean/associate dean in exceptional matters or with theprofessor and/or program team.
• Informing students regarding the application and interpretation ofcollege policies
• Ensuring timely and accurate information is provided upon requestand communicated in an efficient, professional, and customer focusedmanner
• Assisting in verifying and updating some portions of studentrecords
• Informing students of academic choices, such as part-time versusfull-time options and communicates processes with both
• Registration andAdmission related inquiries
• Informing Continuing Education students of post-secondaryequivalent courses

Provides Administrative Services by:

• Registering students using Banner
• Confirming student eligibility for field placement
• Assisting with the review of graduation status, as required
• Processing advanced standing applications and return to full timestudies applications, if applicable
• Running reports for review and action by the Associate Dean.
• Creating, maintaining and expanding a database of placementagencies to support the needs of the programs.
• Assisting with Program Guides (for example, requirements forpromotion, health documentation) and Placement Manuals (for example,Public Health requirements).
• Assisting with special projects such as collecting and summarizingdata.
• Providing office support.

Participates in school related events/meetings by:

• Assisting with studentrecruiting by participating in events such as: Open House, Focus onDurham, Student Orientation, and Student Services Events
• Attending divisional,program, and other school meetings, as appropriate
• Attending regulargroup meetings and inviting various college representatives to discusspolicies/procedures/practices to ensure currency
• Other related duties as assigned.

Qualifications:

• A minimum of a three-year diploma with a strong emphasis on human relations and interpersonal communications skills.
• A minimum of five (5) years of work experience in an academic office environment with a focus on student interaction and service.
• Proven networking skills along with working knowledge of Faculty of Health Sciences programs, and related policies and placement needs is essential.
• Must be proficient in Excel and have excellent general computing skills.
• Must have the ability to multi-task and be circumspect with confidential information.
• Demonstrated ability to work collaboratively with team members and independently.
• Understanding the importance of student services available for supporting student diversity.
• Knowledge of Banner (SIS), Cognos, DC Connect, Banner web reports, MS Office.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.