Corporate Services Support Clerk - Calgary

Field Law; Calgary; Remote; CAD 40,000 - 55,000; Full time

Job summary

A leading law firm is seeking a Corporate Services Support Clerk to assist the Yellowknife office while working remotely from Calgary. The role involves supporting legal professionals with administrative tasks, managing documentation, and ensuring efficient office operations. Ideal candidates will have strong organizational and problem-solving skills, along with experience in a law firm environment. Join a collaborative team committed to integrity and professional excellence.

Qualifications

• Experience in a law firm or similar professional environment.
• Ability to prioritize effectively and meet high-pressure deadlines.

Responsibilities

• Support the Yellowknife corporate services team members.
• Assist with administrative tasks like file organization and data entry.
• Process incoming mail and deliveries, ensuring proper documentation.

Skills

Organizational Skills

Analytical Skills

Problem-Solving

Attention to Detail

Education

High School Diploma

Job description

Location:

Closing Date:

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Practice Area:

We have an opening for a Corporate Services Support Clerk supporting our Yellowknife office, working remotely from our Calgary office. This role plays a significant part in assisting professionals with their daily tasks, including client service (internal and external), preparing various legal documents, and ensuring smooth physical procedures within the Yellowknife office.

Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which form the foundation of our high-quality, collaborative, and respectful environment.

Duties + Responsibilities

• Support and assist the Yellowknife corporate services team members.
• Assist with administrative tasks such as file organization, scanning, copying documents, and data entry.
• Process all incoming mail and deliveries via the YK Business Services mailbox, including mail from all three offices.
• Search for file and matter numbers in NetDocs or ALF, extract and review documents, and save/naming them appropriately.
• Email Paralegals/Clerks and save emails to NetDocs once deliveries are processed, attaching all relevant documents.
• Process incoming proof of filings from Corporate Registries in NWT, Nunavut, Yukon, and Corporations Canada, saving them to the correct files and notifying the paralegal.
• Review registry rejections, identify errors, and assist in amending documents for resubmission.
• Review files, prepare annual ET returns and director lists, and forward for client execution as needed.
• Assist in preparing submission documents for the Corporate Registry, ensuring all required documents are in order and properly saved.
• Create Charge Sheets from ALF.
• Process receipt of signed annual returns and submissions to the respective Registries.
• Review filed documents, email proof of filing to clients, and update ALF accordingly.
• Draft emails to clients regarding proof of confirmation from the Registry, and report on completed tasks.
• Manage Business Name Renewals letters.
• Perform other related tasks as required.

Qualifications + Skills

• High school diploma.
• Experience in a law firm or similar professional environment.
• Excellent organizational skills with keen attention to detail.
• Strong follow-up and bring-forward skills.
• Good analytical and problem-solving abilities with minimal supervision.
• Ability to prioritize effectively and meet high-pressure deadlines.

Working Conditions

• Ability to work in a fast-paced and dynamic environment.