Receptionist and Admin Clerk

Mango Insurance; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Receptionist and Admin Clerk to enhance internal operations. This full-time role in Calgary requires exceptional organizational and communication skills to manage correspondence, prepare presentations, and support the leadership team. In a collaborative environment, you will play a crucial role in facilitating smooth communication and project execution. The position offers opportunities for professional growth and the chance to make a significant impact on the company's future. If you thrive in a high-pressure setting and are eager to contribute to a forward-thinking organization, this is the perfect opportunity for you.

Benefits

Competitive salary

Performance-based bonuses

Opportunities for professional growth

Collaborative work environment

Qualifications

• 1-5 years of administrative experience required.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Manage internal and external correspondence for the leadership team.
• Prepare and edit presentations and take minutes during meetings.
• Coordinate and support internal and external events.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Analytical Problem-Solving

Interpersonal Skills

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Able Extract

Adobe

Job description

Mango Insurance is a leading trucking insurance broker with operations in Alberta, Ontario, and an operational office in India. Our commitment to innovation and client-first solutions has driven our growth to $45 million in premiums since 2018. We’re expanding our team and looking for a dynamic Receptionist and Admin Clerk to support our internal operations. This is a full-time, in-office role with high-pressure responsibilities, starting at 8:30 am and ending at 5:30 pm, including breaks from 10:00 to 10:15 am, 12:00 to 12:30 pm, and 2:30 to 2:45 pm, totaling 40 hours per week.

Mango Insurance is seeking candidates for the position based in the Calgary office: Receptionist and Admin Clerk.

As Receptionist and Admin Clerk, you will utilize your skills and business acumen to support the leadership team. The ideal candidate will exercise good judgment in various situations, possess exceptional written and verbal communication, administrative, and organizational skills, and be able to manage multiple priorities effectively.

PROACTIVE ACTIONS

• Maintain professionalism with a high degree of maturity
• Handle confidential information with discretion
• Prioritize tasks, handle matters promptly, and follow through to completion under deadline pressures
• Apply critical thinking and analytical problem-solving skills to address issues proactively
• Advance projects efficiently by following lead indicators with a sense of urgency

RESPONSIBILITIES

• Manage internal and external correspondence for the leadership team
• Prepare and edit presentations
• Take minutes and notes during meetings
• Manage calendars, schedule meetings and appointments for leaders
• Coordinate and support internal and external events
• Conduct research and oversee project completion for the executive team
• Arrange travel and guest accommodations
• Support positive relationships vital to organizational success
• Facilitate smooth communication between leadership and internal departments, demonstrating leadership to maintain credibility and trust

What We Offer

• Competitive salary and performance-based bonuses
• Opportunities for professional growth and leadership development
• A collaborative, forward-thinking work environment
• The chance to make a significant impact on Mango Insurance’s future

Knowledge and Experience

• Strong organizational skills with the ability to perform independently and prioritize tasks
• Excellent project execution and attention to detail
• Exceptional interpersonal skills and ability to build relationships with stakeholders
• Expert-level written and verbal communication skills
• Emotional maturity
• Bachelor’s Degree preferred
• 1-5 years of administrative experience
• Experience with internal and external communications
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Able Extract, Adobe

This job operates in a professional office environment. This description is not exhaustive, and duties may change at any time with or without notice.