Corporate Legal Coordinator

University Health Network; Toronto; On-site; CAD 64,000 - 95,000; Full time

Benefits offered by this job

HOOPP pension plan

Transit access

Flexible work environment

Professional development opportunities

Corporate discounts

Job summary

University Health Network is seeking a Corporate Legal Coordinator at Toronto General Hospital. You will support governance and project services, providing administrative assistance to the Legal and Compliance teams in a fast-paced environment.

The role requires a diploma, 3–4 years of experience, strong time management, and excellent communication. Proficiency in MS Office, PowerPoint and Visio is expected, with openness to AI tools and confidentiality concerns central to the role.

Qualifications

• Completion of a recognized medical or business post-secondary secretarial arts, business administration, or similar program, at the diploma level.
• 3 to 4 years practical and related experience.
• Excellent time management and customer service skills.
• Very good verbal and written communications skills.
• Ability to work effectively and efficiently under pressure.
• Ability to use good judgment in navigating difficult situations.
• Ability to effectively handle confidential matters and materials.
• Knowledgeable and computer literate in MS Office Suite, presentations, Visio, scheduling apps, and willingness to learn AI tools.
• Experience in a legal or health care environment is an asset.

Responsibilities

• Organizes and maintains contract and data management systems, especially via SharePoint, with templates and projects accessible to Legal and colleagues.
• Project management and meeting organization from agenda to follow-up on deliverables.
• Design and implement legal workflow processes, including intake and approval forms.
• Communicate with senior executives and SMEs on compliance reporting.
• Coordinate legal budgeting, invoices, retainers, and liaise with cost centres and external firms.

Skills

Time management

Customer service

Communication skills

Discretion/Confidentiality

Team collaboration

Education

Diploma in secretarial arts / business administration

Tools

MS Office

PowerPoint

Visio

Scheduling apps

AI tools

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union:Non-Union
Number of vacancies:1
New or Replacement Position:Replacement
Site:Toronto General Hospital
Department:Legal
Reports to:Director, Corporate Legal and Compliance
Salary Range:$63,549 to $95,336 per annum
Hours:37.5 hours per week
Status:Permanent Full-Time
Closing Date: September 9, 2026

Position Summary
The Corporate Legal Coordinator exercises considerable communication and collaboration skills to support and deliver a range of organizational, governance and project services, in addition to administrative support to members of the Legal and Compliance teams. The successful candidate will be detail-oriented, self-starting, time-effective and able to juggle competing priorities, and be responsive with the team and colleagues, in what is often a fast-paced environment. The role is an important and valued contributor to the success of the Corporate Legal and Compliance, as we support our colleagues to deliver care to UHN patients.

Duties

• Organizes and maintains contract and data management systems to enable information filing/retrieval, in particular through Sharepoint with meaningful pathways to templates and projects, for access by Legal team and for other colleagues
• Project management and related meeting organization, from agenda development to follow-up with teams on deliverables and support, on day to day matters, transactions and long-term projects internal to the Legal team or in support of other departments
• Contributes to design and implementation of legal workflow processes, including intake and approval forms
• Communicates with senior executives and subject matter experts on compliance reporting
• Supports coordination of legal budgeting and invoice payment, legal retainer agreements, invoice follow up, and liaises with owners of relevant cost centres and external firms as appropriate or required.
• Directly supports UHN’s legal intern and student programs and assists with onboarding of new employees and students
• Supports the update of legal policies, and claims reporting and related document retrieval and organization
• Provides document production services, to support independent and team work, including intermediate to advanced MS word and visual presentation technology, data organization skills with Excel, PDF management to create, edit and coordinate digital documents
• Supports where required corporate governance responsibilities under direction of Chief Legal Officer for UHN’s board of trustees and various committees, including developing agendas; writing or editing briefings, notices, resolutions and meeting minutes; communicating with management and board members on the same; and tracking and filing standard corporate reporting
• Other tasks as assigned, including team meeting scheduling, arranging for appropriate technology, and requisitioning equipment supply and maintenance
• Collaborates with team, project coordinators, administrative staff, and other subject matter experts, within and outside of UHN, to accomplish the above

• Completion of a recognized medical or business post-secondary secretarial arts, business administration, or similar program, at the diploma level required.
• 3 to 4 years practical and related experience.
• Excellent time management and customer service skills.
• Very good verbal and written communications skills.
• Ability to work effectively and efficiently under pressure.
• Ability to use good judgment in navigating difficult situations.
• Ability to effectively handle confidential matters and materials.
• Knowledgeable and computer literate in the following software programs: Microsoft Office Suite (Word, Excel, PowerPoint), visual presentation tools (e.g. Presentations, Visio, related) and scheduling applications with 3rd parties (e.g. Doodle Poll or similar), and willingness to learn and use appropriate artificial intelligence tools.
• Experience working in a legal or health care environment an asset.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.