Administrative Assistant I, Research

University Health Network; Toronto; On-site; CAD 31,877 - 39,840; Full time

Benefits offered by this job

Competitive offer packages

HOOPP pension plan

Transit access

Job summary

University Health Network (UHN) is hiring an Administrative Assistant I at Toronto Western Hospital to provide clerical and administrative support with a strong customer service focus. The role reports to the Principal Investigator in the Translational Neurophysiology and Brain Stimulation lab and requires coordination of lab activities and documentation.

The position involves purchasing, travel expense tracking, ethics renewals, onboarding and calendar management, with a 37.5-hour work week and

Qualifications

• Community College Diploma in General or Medical Office or equivalent Administration.

Responsibilities

• Laboratory financial administrative tasks (purchasing, expense reconciliation, budget tracking).
• Track lab travel expenses and fill out the expense reimbursement forms for the lab.
• Administrative support for research ethics renewals, amendments, documentation tracking.
• Onboarding and coordination of students, staff, and visiting trainees.
• Calendar, email and meeting management.
• Maintaining laboratory records and documentation.
• Assisting with grant and manuscript administrative requirements.
• Coordinating signatures, approvals and institutional documentation.
• General laboratory operations and administrative support.

Education

Community College Diploma in General or Medical Office or equivalent Administration

Job description

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto Western Hospital (Krembil Research Institute)
Department:Translational Neurophysiology and Brain Stimulation (TNBS) research Lab
Reports To:Principal Investigator
Hours: 37.5 hours per week
Shifts: Day
Salary Range: $23.14 - $28.92 per hour
Status: Temporary Full-time (1 year)
Closing Date: August 3, 2026

Position Summary

The Administrative Assistant I is a key front desk role that exercises judgement and decision-making to provide clerical/administrative services with a strong customer service focus.

Duties

• Laboratory financial administrative tasks (purchasing, expense reconciliation, budget tracking)
• Track lab travel expenses and fill out the expense reimbursement forms for the lab
• Administrative support for research ethics renewals, amendments, documentation tracking
• Onboarding and coordination of students, staff,and visiting trainees
• Calendar, email and meeting management
• Maintaining laboratory records and documentation
• Assisting with grant and manuscript administrative requirements
• Coordinating signatures, approvals and institutional documentation
• General laboratory operations and administrative support

• Community College Diploma in General or Medical Office or equivalent Administration

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.