Coordinator, Undergraduate Records

Simon Fraser University; Burnaby; Hybrid; CAD 65,000 - 80,000; Full time

Benefits offered by this job

7% pay in lieu of benefits

8% vacation pay

Health & dental plans

Professional development funds

Hybrid-work program

Job summary

Simon Fraser University in Burnaby invites applications for the Coordinator, Undergraduate Records. You will review and audit graduation evaluations, ensure accuracy before Senate recommendations, and verify academic progress reports and course duplications.

You will coordinate the President’s Honour Roll and Dean’s Honour Roll, work with faculties to ensure compliance with policies, and design improved systems and processes to support accuracy and accountability.

Qualifications

• Bachelor's degree in Education, Business, Arts, Social Sciences or related discipline and three years of related experience in learning and development design and program implementation or an equivalent combination of education, training and experience.
• Good knowledge of the University's general and administrative policies, procedures, and processes.
• Good knowledge of student services and programs.
• Excellent organizational, interpersonal and conflict management skills.
• Ability to exercise mature judgment, initiative, tact, and diplomacy.

Responsibilities

• Review and audit graduation evaluation activities completed by faculties to ensure accuracy and completeness before forwarding for recommendations to Senate.
• Review and audits academic progress reports and course duplications.
• Work with faculties and departments to ensure students are compliant with the University’s course duplication policy.
• Coordinate the President’s Honour Roll and Dean’s Honour Roll to recognize extraordinary academic achievement.
• Evaluate and design new systems and business processes, as required.

Skills

Organizational skills

Interpersonal skills

Conflict management

Diplomacy

Education

Bachelor's degree in Education/Arts/Business or related discipline

3 years related experience in learning and development design

Tools

Student Information Systems

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

Undergraduate Records maintains the accuracy and integrity of undergraduate academic records and administers academic policies and procedures. The team provides services to students, alumni, faculty, and university departments, including transcript production, graduation assessment, records management, academic standing updates, and policy guidance. Undergraduate Records supports student success and operational excellence by ensuring accurate records, fair and consistent policy application, and compliance with institutional and regulatory requirements. Our team culture is collaborative, service-oriented, and detail-focused, with a strong commitment to accuracy, accountability, continuous improvement, and providing responsive support to the SFU community.

About the Role

The Coordinator, Undergraduate Records reviews and audits graduation evaluation activities completed by faculties to ensure accuracy and completeness before forwarding for recommendations to Senate, reviews and audits academic progress reports and course duplications, and works with faculties and departments to ensure students are compliant with the University’s course duplication policy. The Coordinator coordinates the President’s Honour Roll and Dean’s Honour Roll to ensure student’s extraordinary academic achievement is recognized publicly and privately. The Coordinator evaluates and designs new systems and business processes, as required.

Full Job Description

Qualifications

Bachelor's degree in Education, Business, Arts, Social Sciences or a related discipline and three years of related experience in learning and development design and program implementation or an equivalent combination of education, training and experience.

• Good knowledge of the University's general and administrative policies, procedures, and processes.
• Good knowledge of student services and programs.
• Good knowledge of student information systems.
• Excellent organizational, interpersonal and conflict management skills.
• Ability to exercise mature judgment, initiative, tact, and diplomacy.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA):

• An additional 7% pay in lieu of benefits & 8% vacation pay
• Employer paid extended health & dental plans
• Professional development funds (minimum contract period of 1 year)
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is March 31, 2027.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].