Clerk

Simon Fraser University; Burnaby; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

3 weeks vacation

Hybrid-work program

Defined benefit pension plan

On-campus tuition waiver

Professional development funding

Job summary

Simon Fraser University is seeking an Awards Assistant to support the Manager, Student Awards in adjudicating and processing bursaries, awards, and scholarships. You will handle applications, nominations and inquiries, ensuring accurate records and compliance with policies.

The role involves liaising with external agencies and maintaining databases while contributing to a collaborative, deadline-driven environment within the Financial Aid and Awards team.

Qualifications

• High school graduation and one year of post-secondary education including courses or formal training in word processing, database, and spreadsheet applications; bookkeeping practices; and office procedures.
• 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

Responsibilities

• Process bursaries, undergraduate and service awards, and undergraduate private and endowed scholarships in accordance with university policies and office procedures.
• Respond to inquiries from students, staff, faculty and the public regarding all financial aid and awards programs, deadlines, and policies; maintain accurate student financial aid and awards records; liaise with external agencies; enhance and maintain databases of university and external sources of financial aid and awards programs.

Skills

Analytical reasoning

Problem-solving

Mature judgment

Initiative

Organization

Interpersonal skills

Education

High school graduation

Post-secondary education (1 year)

3 years related experience

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Awards team, within Financial Aid and Awards, administers undergraduate scholarships, awards, bursaries, athletic awards, entrance scholarships, and externally funded programs. The team manages the full award cycle, including application administration, adjudication, funding approvals, and award disbursement.

Our primary function is to connect students with financial support that recognizes academic achievement, leadership, community involvement, athletic excellence, and financial need. We work closely with students, academic and administrative departments, and external funding organizations to ensure funding is administered accurately and in accordance with university policies, procedures, and donor agreements.

Our team culture is collaborative, service-oriented, and student-centered. We operate in a dynamic, fast-paced, and deadline-driven environment that values accountability, continuous improvement, attention to detail, and a commitment to delivering excellent service to students and partners.

About the Role

The Awards Assistant assists the Manager, Student Awards in the adjudicating and processing of all bursaries, undergraduate and service Awards and undergraduate private and endowed scholarships. In accordance with University policies, government policies and office procedures, this position is responsible for processing student applications and department/faculty nominations for scholarships, bursaries, work-study, awards and prizes. The position also responds to inquiries from students, staff, faculty and the public regarding all financial aid and awards programs, deadlines, and University and government financial aid and awards policies and procedures. Responsibilities of the position include maintaining accurate student financial aid and awards records, liaising with external agencies and enhancing and maintaining databases of University and external sources of financial aid and awards programs.

Qualifications

High school graduation and one year of post-secondary education including courses or formal training in word processing, database, and spreadsheet applications; bookkeeping practices; and office procedures. 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Good analytical reasoning and problem-solving skills.
• Ability to exercise mature judgment and initiative.
• Ability to work with frequent interruptions.
• Excellent organizational skills.
• Excellent interpersonal skills.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefitpension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more!

*Prorated for part-time employees

Additional Information

For external candidates, the starting salary is the first step of the salary range.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].