Coordinator, Academic Affairs

Simon Fraser University; Burnaby; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Benefits in lieu 7%

Vacation pay 8%

Extended health & dental plans

Professional development funds

Hybrid-work program

Job summary

Simon Fraser University in Burnaby, BC, seeks a Coordinator for Academic Affairs to support administrative processes, draft appointment letters, and analyze data from multiple sources. You will work with senior administrators and staff, ensuring policy compliance and confidentiality while promoting best practices across the Beedie School of Business.

Ideal candidates collaborate well, show initiative, and communicate professionally with stakeholders.

Qualifications

• Bachelor's degree in Business Administration with 1 year coordinating complex administrative processes.
• Excellent knowledge of post-secondary academic policies, procedures and services.
• Ability to maintain strict confidentiality and exercise discretion.
• Ability to guide and train new academic administrators.

Responsibilities

• Coordinate day-to-day administrative processes.
• Draft appointment letters and related documents.
• Gather, compile, correct and analyze data from various sources.
• Communicate professionally with stakeholders.
• Collaborate with team members and support best-practice projects.

Skills

Team collaboration

Initiative

Curiosity

Attention to detail

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Data analysis

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Academic Affairs team provides complex advice and administrative support to senior academic leadership, faculty and staff in the Beedie School of Business. Our work focuses on the interpretation and implementation of University policies, guidelines, and collective agreements. We are a small, high performing group who value teamwork and excellence.

About the Role

The Coordinator, Academic Affairs is responsible for academic administrative activities and processes. The position provides procedural advice on routine and non-routine situations to support operations and decision-making; and has primary responsibility for several processes and systems. The position is responsible for coordinating day-to-day administrative processes; drafting appointment letters and related documents; gathering, compiling, correcting and analyzing data and information from various sources; communicating professionally with stakeholders; working collaboratively with other team members; supporting the implementation of best practices, and projects as required.

We are seeking a candidate who:

• Thrives in a collaborative team environment.
• Demonstrates initiative and a proactive approach to problem-solving.
• Is curious, open to feedback, and eager to learn.
• Possesses strong attention to detail and accuracy.

Full Job Description

Qualifications

Bachelor's degree in Business Administration, or a related discipline, and one year of related experience in the coordination of complex administrative processes, and working with senior level administrators, or an equivalent combination of education, training, and experience.

• Excellent knowledge of post-secondary academic and administrative policies, procedures, and services.
• Excellent time management, decision-making, problem-solving, organizational, and analytical reasoning skills.
• Ability to research, understand and apply policies and procedures.
• Ability to maintain strict confidentiality, and exercise initiative, diplomacy, and discretionary judgment.
• Ability to guide and provide training to new academic administrators regarding complex administrative processes.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA):

• An additional 7% pay in lieu of benefits & 8% vacation pay
• Employer paid extended health & dental plans
• Professional development funds (minimum contract period of 1 year)
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is December 31, 2027.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].