Coordinator, Pay and Benefits

City of Winnipeg; Winnipeg; Hybrid; CAD 91,000 - 124,000; Full time

Job summary

The City of Winnipeg is recruiting for a permanent, full-time Coordinator of Pay and Benefits in the Human Resources Services department. You will oversee the payroll and benefits program for about 10,000 employees, ensuring accurate pay, regulatory compliance, and quality service.

Key duties include designing and leading the Pay & Benefits program, payroll processing oversight, reporting/analytics, and staff development. Hybrid work and a designated location support flexibility.

Qualifications

• Bachelor’s degree or equivalent in HR or related field.
• Payroll certifications are highly desired.
• 5 years payroll/benefits experience, including team leadership.

Responsibilities

• Oversee payroll, benefits administration, and PeopleSoft reporting.
• Lead and develop Pay & Benefits staff and service delivery.
• Monitor compliance with policies, acts, and collective agreements.
• Provide analytics and continuous improvement for pay and benefits.

Skills

Payroll administration

HR analytics

Interpersonal skills

Regulatory knowledge

Education

Bachelor's degree in Human Resources or related field

CP P/PLP certification or payroll leadership designation

Experience with payroll systems (PeopleSoft preferred)

Tools

PeopleSoft

Excel

HRIS

Job description

Recruitment Details

Coordinator, Pay And Benefits

Department: Human Resources Services

Designated Work Location: 5th floor, 180 King Street ; Hybrid with designated work location

Position Type: Permanent, Full-time

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: $90,906.444 -$123,896.152 annually, Grade 4

Employee Group: Out of Scope

Posting No.: 127355

Closing Date: September 25, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Job Profile

The Coordinator of Pay and Benefits is responsible for the operational delivery of the HR Pay and Benefits Program for the City of Winnipeg. This position is responsible for overseeing the administration, delivery, and compliance of the City's pay and benefit program for a workforce of approximately 10,000 employees. This includes developing, managing, maintaining, training and auditing of HR payroll-related processes, ensuring accurate pay practices, ensuring regulatory and collective agreement compliance, and supporting labour relations with HR pay & benefits processing related questions/data. The Coordinator acts as a subject matter expert and provides functional direction and leadership to departmental HR pay and benefit teams and ensures timely, accurate, and customer-focused service to employees and departments, while promoting efficiency, consistency andtransparency.

The Coordinator of Pay & Benefits will be initially responsible for designing, developing, implementing, and overseeing a newly established, formal HR Pay & Benefits program. This role will lead the development of standardized and consistent HR pay and benefits processes, service standards, and governance frameworks to support organizational goals.

As The Coordinator Of Pay & Benefits, You Will

• Establish, lead and maintain the Pay & Benefits Program.
• Manage the HR pay and benefit program including ensure proper and timely payroll administration, benefits administration, PeopleSoft reporting, auditing, and the employee orientation process.
• Manage reporting, analytics, and continuous improvement of pay and benefits activities.
• Lead and oversee the training and development of pay and benefits staff to ensure client services are maintained and payroll deadlines are met.

Your Education And Qualifications Include

• Bachelor's degree in Human Resources, Commerce/Accounting, Public Administration or related field. An equivalent combination of education, training and experience may be considered.
• Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) Certification through the National Payroll Association (CPA);Certified Payroll Manager are strongly desired.
• 5 years of progressive payroll and benefits administration experience using an automated payroll system, including 3-5 years leading teams in a complex, unionized environment. Public sector or municipal experience is an asset.
• HRIS data administration and audit process experience related to pay and benefits. Use of PeopleSoft is preferred.
• Experience interpreting and applying policies, procedures, and/or collective bargaining agreements related to pay and benefits.
• Experience leading or supporting system implementations, upgrades or process automation related to pay and benefits
• Ability to establish and centralize a pay and benefits function, including process design, controls and change management.
• Knowledge of the legal and regulatory environment governing pay and benefits including collective agreements, acts, regulations, legislation, policies and procedures, and business processes.
• Strong interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders.
• Strong analytical and problem-solving skills with the ability to assess a situation, identify solutions, and offer recommendations for resolution.
• Strong verbal and written communication skills with the ability to articulate information in a tactful and clear manner.
• Strong financial acumen (reconciliations, analytics)
• Advanced data and excel skills.
• Commitment to confidentiality, privacy, and ethical public service standards.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment servicehttps://canalliance.org/en/ at application.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada.If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain a Police Information Check, please visit www.winnipeg.ca/police.

Position Reports To: Human Resource Manager