Coordinator, Health Services (12-month contract)

Olympic; Toronto; Hybrid; CAD 48,000 - 66,000; Full time

Benefits offered by this job

Health benefits and wellness spending

Learning and development programs

Job summary

The Canadian Olympic Committee (COC) in Montréal is seeking a motivated Coordinator, Health Services for a 12-month contract. The role supports the Health Services Team and drives planning and delivery of medical services for Major Games.

You will coordinate medical team logistics, maintain digital tools, support anti-doping initiatives, manage equipment and freight, and contribute to the Female Athlete Health Strategy while collaborating with a wide range of partners.

Qualifications

• Degree in project management, administration, communications, health services, or a related field.
• 1–2 years of relevant experience in an administration function.
• Experience in sport, sport science or sport medicine is an asset.

Responsibilities

• Coordinate logistics for the Health Services Team (accreditation, liability insurance, medical registration and travel).
• Assist with nominations and medical information dissemination.
• Support monitoring of anti-doping requirements with NSOs and Sport Integrity Canada.
• Liaise with Chief Medical Officers and HST members for Major Games requirements.
• Serve as on-site Clinic Manager during certain Games when required.
• Support Female Athlete Health Strategy coordination and timelines.

Skills

Administrative skills

Organizational skills

Bilingual: French & English

Education

Bachelor's degree in a relevant field

Tools

Database applications

Job description

Antoine Contract Full Time Coordinator

7 days ago Requisition ID: 1175

COORDINATOR, HEALTH SERVICES (12-MONTH CONTRACT)

Headquartered in Toronto, the Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence. We are the largest private supporter of high-performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including the participation in the Olympic and Pan American Games.

The Coordinator, Health Services provides operational and administrative support to the Games Health Services Team and contributes to the successful delivery of initiatives led by the Health & Wellbeing Team. The successful incumbent will support the planning and delivery of health services for Major Games by coordinating medical team logistics, managing relationships with partners and health professionals, supporting anti-doping and athlete health initiatives, overseeing medical equipment and freight logistics, maintaining digital tools and project tracking, and coordinating the Female Athlete Health Strategy while contributing to broader Major Games Canada operations and planning activities.

CONTRACT TERM

This is a 12-month contract position, running approximately from January 2027 to December 2027.

LOCATION

This role will be located in one of the COC’s offices in Montréal, QC, at 500 René-Lévesque Boulevard West; We currently offer a hybrid work model that allows for up to two days of remote work each week.

CORE RESPONSIBILITIES AND PRIORITIES

General

• Contribute to the management of Major Games Canada (MGC) operations
• Assist with monitoring and tracking the budget and supporting the development of proposals to Sport Canada
• Assist with the preparation of MGC meetings
• Participate in Mission Team meetings for the Games, as required by MGC
• Coordinate communications with expert groups and members of the Health Services Team for various Games
• Foster strong collaborative relationships with partners (Canadian Olympic Committee (COC), Organizing Committee (OC), Canadian Paralympic Committee (CPC), Canada Games Council (CGC), Commonwealth Sport Canada (CSC), U SPORTS, and Sport Canada)
• Ensure progress on planning activities for multiple Games simultaneously
• Anticipate partners’ needs related to medical mission planning and adapt preparations to their specific requirements

Health Services

• Coordinate logistics for the Health Services Team (HST), including accreditation, liability insurance, medical registration and travel arrangements
• Assist with preparing, distributing, and collecting HST nominations
• Contribute to the development and dissemination of medical information
• Support the monitoring of athletes’ anti-doping requirements with National Sport Organizations and Sport Integrity Canada (e.g., e-learning, medication reviews, whereabouts requirements, Therapeutic Use Exemptions, etc.)
• Liaise with Chief Medical Officers, Lead Physicians, Chief Therapists, and HST members regarding their requirements for Major Games
• Serve as the on-site Clinic Manager during certain Games (if required and determined by the General Manager and MGC) This may include one of the following Games for 2027:
• Lima 2027 Pan American Games (Peru): July 23 to August 8, 2027
• Lima 2027 Parapan American Games (Peru): August 20 to 29, 2027.
• 2027 Games of La Francophonie (Yerevan, Armenia): July 23 to August 1, 2027
• 2027 Summer Universiade / FISU World University Games (Chungcheong, South Korea): August 1 to August 12, 2027
• Contribute to post-Games debrief and evaluation meetings

Orientation & Preparation

• Support the General Manager in organizing and delivering Orientation Seminars and other similar events or meetings
• Work closely and regularly with the General Manager to ensure successful delivery of medical missions at Major Games

Equipment Management

• Assist with medical inventory management, including maintaining, updating, and procuring medical equipment
• Prepare freight for shipping Health Services Team materials and products for various Games according to the Games schedule.
• Coordinate freight planning and delivery with partners and customs brokers (reports, manifests, insurance).
• Assist with identifying new sources, vendors, and donors

Digital Platforms

• Support ongoing updates and development of the Expert Groups application platform
• Assist with maintaining and updating the MGC website
• Assist with organizing and managing project-tracking tools to monitor progress across MGC initiatives
• Assist with the management of the Electronic Medical Records (EMR) system and provide user support

Female Athlete Health Strategy

• Provide administrative support to the Female Athlete Health Strategy Task Force, including meeting coordination, agenda preparation, note-taking, and follow-up activities.
• Assist with developing project timelines and monitor progress against key deliverables.
• Collaborate with stakeholders, including Task Force members, health experts, coaches, athletes, and other partners.
• Support project communications, information dissemination, and reporting activities.
• Assist in tracking project budgets and allocated resources.
• Support the development of educational resources on women’s health topics in high-performance sport.
• Assist in implementing the project's marketing and communications strategy.

QUALIFICATIONS AND CRITICAL SKILLS

Education and Experience:

• Degree in project management, administration, communications, health services, or a related field.
• 1-2 years of relevant experience in an administration function
• Experience in sport, sport science or sport medicine along with knowledge of the Canadian sport system and Multisport Games Organizing Committees, an asset

Skills and Abilities:

• Strong administrative, organizational, attention to detail, communications and multi-tasking skills with the ability to prioritize in a high-volume environment
• Sound judgment, problem-solving abilities, and initiative.
• Excellent interpersonal skills and confidence in dealing with timely or sensitive issues
• Experience with database applications an asset
• Physically demanding role; candidates should be comfortable performing manual labor and handling materials of varying weights in a warehouse setting
• Ability to handle personal information confidentially, ethically, and professionally.
• Proficiency in French and English (reading, writing, conversational).

COMPENSATION

The expected salary range for this role is $47,800 to $65,670 per year. The base pay within this range is based on a number of factors, including relevant experience, skills, qualifications, internal pay equity, and market benchmarks.

As a purpose-led organization, we take a holistic approach to Total Rewards. Our offering is designed to enable employee wellbeing, recognize and reward performance, and support our long-term success. In addition to base pay, eligible employees have access to a wide range of benefits and perks including:

• Health benefits and wellness spending account;
• Learning and development programs provided by world class institutions; and

Certain programs and benefits are subject to eligibility requirements and may be modified in accordance with organizational policies.

The COC is committed to ensuring our recruitment and selection processes and work environment are inclusive and barrier-free. At the COC, we celebrate and welcome the diversity of all employees and believe that having a team of individuals with different backgrounds, views, experience and capability working together makes us stronger and better as an organization.

Accommodation is also available upon request for individuals taking part in all stages of our recruitment and selection processes. Please advise the recruiter to ensure your accessibility needs due to a disability are accommodated. Information received relating to accommodation will be addressed confidentially.