Coordinator, Translation / Coordonnateur·trice, traduction

Swimming Canada; Canada; Remote; CAD 48,000 - 52,000; Full time

Job summary

Swimming Canada is seeking a Coordinator, Translation to deliver high-quality English-to-French translation, adaptation, and proofreading. The role supports workflow coordination, tracking deadlines, and maintaining translation resources within a cross-functional communications team.

The position is remote within Canada, full-time and permanent, with expectations for occasional travel to events and meetings to provide bilingual support as required.

Qualifications

• Completion of a post-secondary translation program is required.
• 1–2 years of professional English/French translation experience preferred.
• CTTIC or OTTIAQ certification is an asset.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent English and French written and spoken communication.

Responsibilities

• Translate, adapt, and proofread English to French content across Swimming Canada's materials.
• Review content for errors, inconsistencies, and clarity with requestors.
• Ensure translations reflect intent, tone, and branding.
• Provide on-site bilingual support at events when needed.
• Coordinate translation workflow and track deadlines across departments.

Skills

Bilingual English/French

Translation proficiency

Education

Post-secondary translation program

Tools

Trados

DeepL AI tools

Microsoft Office

Job description

Position Coordinator, Translation
Reports to Manager, Translation

Location Remote within Canada

Job Type Full-time, permanent

Early January 2027

The french job posting is available here. / L'offre d'emploi en français est disponible ici.

ABOUT SWIMMING CANADA

Swimming Canada serves as the national governing body of competitive swimming. We inspire Canadians through world-leading performances to embrace a lifestyle of swimming, sport, fitness and health. Canada is a global leader in high performance swimming and development for both Olympic Program and Paralympic Program swimmers. Swimming is recognized as one of the most celebrated and successful Canadian Summer Olympic and Paralympic sports.

Swimming Canada strives to foster a workplace in which all individuals maximize their potential, regardless of their differences. We are committed to attracting, developing and celebrating a diverse workforce that reflects the community we serve.

POSITION SUMMARY

The Coordinator, Translation provides high-quality translation, adaptation, and proofreading services from English to French. This role ensures communications are accurate, consistent, and aligned with organizational terminology and brand standards across a wide range of corporate, technical, governance, marketing, and membership materials.

Reporting to the Manager, Translation, the Coordinator supports the efficient delivery of translation services by assisting with workflow coordination, tracking deadlines, and maintaining translation resources and tools. As a member of the Communications team, the Coordinator collaborates across departments, contributes to organizational initiatives, and may provide bilingual support at events, competitions, camps, and meetings.

KEY RESPONSIBILITIES

Translation Services

• Translate, adapt, and proofread a wide range of content from English to French for Swimming Canada operations and initiatives, as well as for other aquatic sport organizations (Canada Artistic Swimming, Diving Canada, and Water Polo Canada) where applicable.
• Review and proofread source content to identify errors, inconsistencies, or areas requiring clarification, and liaise with requestors to resolve issues prior to translation.
• Ensure accuracy, consistency, relevance, and alignment with organizational terminology and brand standards across all content types, including news stories and media releases, corporate communications, policies, procedures, reports, presentations, website and digital content, newsletters, governance documents, marketing materials, training resources, membership communications, and technical sport documentation.
• Ensure translations accurately reflect the intent, tone, context, and technical meaning of the original content.
• Provide on-site bilingual communications support at national events, competitions, camps, and meetings as required.

Translation and Department Support

• Provide support as needed in coordinating the organization's translation workflow, prioritizing requests, tracking deadlines, and ensuring timely delivery of high-quality translations across all departments.
• Provide support as needed in generating and maintaining translation project schedules and reporting metrics, tracking volume, turnaround times, service levels, and resource utilization to support organizational planning and continuous improvement.
• Alongside Manager, maintain and continuously improve translation resources, including terminology databases, style guides, glossaries, and translation memories to ensure consistency across all organizational communications.
• Contribute as a member of the Communications department through participation in team meetings, content planning, communications initiatives, and organizational projects.
• All other duties as required.

EXPERIENCE, QUALIFICATIONS AND REQUIREMENTS

• Completion of post-secondary education in a translation program is required.
• One to two years of professional experience in English/French translation is preferred, with experience in a sport, non-profit, or communications setting being an asset.
• Certification with the Canadian Translators, Terminologists and Interpreters Council (CTTIC), or member in good standing of the Ordre des traducteurs, terminologues et interprètes agréés du Québec (OTTIAQ).
• Strong organizational and planning skills, with the ability to work on a variety of projects simultaneously and work comfortably in a deadline-driven and fast-paced work environment.
• Excellent attention to detail and accuracy.
• Ability to work both independently and as part of a team, taking initiative to move projects forward.
• Demonstrated ability to maintain high performance and ethical standards in the pursuit of excellence.
• Strong creative thinker and problem solver, with a values and results-oriented mindset.
• Excellent written and verbal communications skills in English and French is required.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint is required.
• Working knowledge of social media and website editing tools would be an asset.
• Broad knowledge and experience working with a translation management/memory system (i.e., Trados), ticket systems, and artificial intelligence (AI) tools (i.e., DeepL), would be a very strong asset.
• Knowledge of the sport and terminology of competitive swimming or other aquatic sport, would be considered an asset. Ability to travel domestically and internationally.
• Currently legally eligible to work in Canada.
• Ability to complete and maintain all organizational requirements, including an Enhanced Police Information Check (EPIC), participation in Sport Integrity Canada’s Canadian Safe Sport Program (CSSP), and any other training and clearances as required by Swimming Canada or other regulatory bodies.

WORK LOCATION

This is a full-time, permanent position that can be performed remotely from Canada. The position requires flexibility in work schedules, including evening / weekend work and travel to support domestic and international events.

Swimming Canada’s Ottawa office is located on the traditional territory of the Algonquin Anishinabek People.

TOTAL REWARDS

The annual base salary for this position is commensurate with qualifications and experience, and within a range of $47,500-52,000.

This position comes with a health and dental benefits package, Group RRSP matching plan, an annual wellness benefit, and annual salary increases, as outlined in the Employee Handbook.

APPLICATION

Swimming Canada is committed to providing accommodations. If you require an accommodation for a disability as part of the hiring process, please contact [e-mail].

Any questions regarding the position can be directed to [e-mail].

INTERVIEWS

Interviews will take place virtually or in-person the week of November 23.

We thank all candidates for their interest, however, only candidates invited to an interview will be contacted.

RECRUITMENT PROCESS

Swimming Canada conducts all recruitment and selection internally and does not engage external recruitment agencies, search firms, or third-party recruiters as part of its hiring process. All communications regarding employment opportunities and hiring decisions will come directly from authorized Swimming Canada employees. We encourage candidates to exercise caution and verify the legitimacy of any employment-related communications.

Swimming Canada is committed to fostering an inclusive, equitable, and diverse workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, or disability. We encourage individuals who can contribute to the diversity of perspectives, experiences and identities within our organization, including from diverse backgrounds, underrepresented and equity-deserving groups to apply.

Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.