Conveyancer & Commercial Lending Paralegal

BC Legal Management Association; Surrey; Hybrid; CAD 75,000 - 110,000; Full time

Benefits offered by this job

Health & wellness

RRSP matching

Tuition reimbursement

On-site gym

Casual Fridays

Job summary

Hamilton Duncan is a Surrey-based law firm seeking a conveyancer with 3+ years of experience in commercial and residential real estate. You will manage files from start to finish, review complex documents, and liaise with clients and lenders to ensure timely closings.

The ideal candidate has strong knowledge of BC land title, BC Online, and related filing processes, plus excellent organizational and interpersonal skills.

Qualifications

• At least three years’ conveyancer experience with commercial and residential real estate transactions.
• Paralegal cert/legal admin cert; post-secondary training advantageous.
• Strong knowledge of court rules, e-filing, and land title processes.
• Ability to manage deadlines, stay organized, and work independently or with the team.

Responsibilities

• Prepare documents for acquisition and sales of commercial and residential properties.
• Review contracts, easements, rights of way, subdivisions, and strata filings.
• Draft covenants, easements, and land title office documents for complex transactions.
• Prepare mortgages for lender and borrower clients.
• Conduct BC Online and Land Title Office searches and file accordingly.
• Filing of documents with land titles and survey authority of BC.
• Communicate with clients, counsel, vendors, lenders, and realtors on file status.
• Administer client files from start to finish, including billing and closing.

Skills

Conveyancer experience

Real estate transactions

e-filing

BC Land Title Office

Time management

Interpersonal skills

Education

Paralegal certification

Legal administrative assistant certificate

Tools

Microsoft Office

Worldox

BC Online

EConveyance

Prosuite

ESILaw360

Job description

WHO WE ARE

Hamilton Duncan is the Fraser Valley’s pre-eminent law firm, boasting a team of more than 35 talented lawyers and 70 excellent support staff. Located in Surrey – one of the fastest-growing cities in Canada – we provide high-end legal services to a wide variety of clients in an assortment of engaging and challenging matters across diverse areas of practice.

We pride ourselves on a commitment to our community and our collegial workplace. We want people who value a culture and management style that fosters collaboration and respect while rewarding individual responsibility, initiative and creativity and providing opportunities for further development.

WHY YOU’LL WANT TO WORK WITH US

We ask a lot of our people, so we try to give a lot in return. In addition to a competitive salary, we think you will love these other benefits of working at Hamilton Duncan:

• Health and wellness: Take care of yourself and your family with our comprehensive benefits plan that includes extended medical, dental, vision, critical illness, and life insurance coverages, as well as an employee assistance program for those trying times. Sick leave days ensure that you do not choose between your health and your income.
• Plan for your future: Once you have been with us for a year, you will be eligible to participate in our group RRSP program, and we will match a portion of your contributions.
• Develop your skills: Successful applicants to our continuing education program get some or all their tuition reimbursed for further law-related skills training.
• Location: Get to quickly work thanks to our highly accessible office location (directly adjacent to the Gateway SkyTrain station) with an on-site fitness facility.
• Additional comforts: Enjoy coming to work in jeans every Friday, leaving an hour early before long weekends and all summer weekends and socializing with your colleagues at our regular social functions.

WHO YOU ARE

To be considered for this role, your application should demonstrate the following:

• Experience: At least three years’ experience as a conveyancer, with exposure to both commercial and residential real estate transactions.
• Education: A paralegal certification from an accredited post-secondary institution is an asset. A legal administrative assistant certificate is required.
• Skills: You must have a strong working knowledge of court rules and procedures; proficiency with typical law office computing systems (Microsoft® Office applications, Worldox, BC Online, EConveyance, Prosuite, ESILaw360), excellent time management skills, superior organizational and interpersonal skills, the ability to handle a high volume of work with tight deadlines and keen attention to detail. You should have a strong understanding of BC Land Title Office registration requirements and experience with e-filing.
• Characteristics: This is a position of significant responsibility, so you should be self-motivated and thrive on solving problems both independently and with the team. The role is also demanding, meaning that you need to be calm under pressure and eager to take on challenges. You should embrace the opportunity to communicate with others. We take pride in the quality of our work, so we hope you do too.

WHAT YOU WILL DO

You will be an integral part of our real estate team, critical to the success of both the lawyers you work with, and our clients. Along your journey of providing invaluable assistance to our clients with their challenges, you will be responsible for:

• Preparing documents for the acquisition and sales of various types of commercial and residential properties, financing, and development of land
• Reviewing contracts of purchase and sale, easements, rights of way, subdivisions, and strata plan filings, while ensuring their timely filing and delivery
• Drafting covenants, easements, rights of way, undertaking letters, and documents as required by the land title office for complex transactions
• Preparing mortgages and related documents for financing of both lender and borrower clients
• Conducting BC Online and Land Title Office searches (title searches, BC assessments, company searches, etc.).
• Filing of documents with the land titles and survey authority of BC
• Communicating professionally with clients, counsel, vendors, financial situations, lenders, realtors, and brokers, to gather information, provide updates on the file status, coordinate dates, and convey next steps in a timely fashion.
• Administering clients’ files from start to finish independently, including file opening (conflict searches, client identifications and other tasks), scanning documents, filing (primarily electronically), binder assembly, billing, and file closing.

Commercial Lending

• Managing the calendars of busy solicitors, while ensuring key transaction dates are diarized, and bring forward systems are maintained to help sure that our clients’ matters progress.
• Liaising with legal assistants, paralegals, and lawyers on file progress.
• Completing any other duties as requested/required.
• Managing and administering commercial lending file
• Preparation of loan documents based on templates for major banks and credit unions in accordance with their instructions and outlined requirements.
• Liaising with legal assistants, paralegals, and lawyers on file progress.
• Preparing solicitor’s legal opinions, reporting letters and ensuring key closings dates and tasks are diarized.
• Completing any other administrative duties as requested/required.

We thank all applicants for their interest in our firm and keep all applications on file in the event of future opportunities. Only those shortlisted for interviews for this position will be contacted as a part of this recruiting effort.