CONVEYANCER & REAL ESTATE LEGAL ASSISTANT

Prowse Barrette LLP; Edmonton; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Commuter benefits

Dental care

Disability insurance

Extended health care

Paid time off

Professional development

Job summary

Prowse Barrette LLP in downtown Edmonton is seeking a Conveyancer & Real Estate Legal Assistant focused on residential and commercial real estate, financing matters, and post-closing reporting. You will manage transactions from opening through closing and provide dependable support to the Real Estate team.

The role requires a Legal Assistant or Paralegal diploma, strong organizational and client-service skills, and the ability to work independently with multiple deadlines.

Qualifications

• Legal Assistant or Paralegal diploma/certificate, or an equivalent combination of education and relevant legal experience.
• Recent residential conveyancing experience is strongly preferred.
• Experience with commercial real estate, banking, mortgage administration, commercial lending, insolvency, or related legal work is an asset.

Responsibilities

• Manage residential purchase, sale, refinance, and transfer files from opening through closing and final reporting.
• Assist with commercial real estate transactions and commercial lending matters.
• Prepare, draft, review, and organize purchase, sale, mortgage, financing, and Land Titles documentation.
• Review title searches, registrations, lender instructions, trust conditions, undertakings, and closing requirements.
• Coordinate with clients, lawyers, lenders, realtors, financial institutions, Land Titles, and other parties to keep transactions moving forward.
• Coordinate funding, registrations, payouts, disbursements, and mortgage discharge follow-up.
• Prepare interim and final reports to clients and lenders, including supporting documentation and trust reconciliations.
• Monitor deadlines, outstanding conditions, registrations, and post-closing commitments.
• Maintain accurate, organized electronic files, tracking systems, and practice management records.
• Assist with reporting backlogs, file cleanup, precedents, and process improvements.
• Provide reliable backup coverage within the Real Estate team and support other practice areas when capacity permits.

Skills

Organizational skills

Time management

Proofreading

File management

Education

Legal Assistant or Paralegal diploma

Tools

Microsoft Office

CLIO

Job description

Overview

At Prowse Barrette LLP, we believe a law firm should be more than just a place to work. It should be a place where talented people feel supported, valued, and able to do their best work. Our team lives our core values every day: embracing challenges, being creative, nurturing curiosity, and looking after each other.

We are an established and growing mid-sized firm in downtown Edmonton. As our real estate practice continues to develop, we are excited to welcome a Conveyancer & Real Estate Legal Assistant who is motivated, takes pride in producing excellent work, and thrives in an environment where high standards are paired with genuine support.

This is a full-time role with real estate as the primary focus. If you enjoy keeping transactions moving, solving problems, and contributing to a strong team, you will feel right at home here. We are looking for someone who can manage competing deadlines, think on their feet, and provide dependable support across residential and commercial real estate, financing matters, and post-closing reporting. During slower real estate periods, the successful candidate may also assist other areas of the firm based on their experience and firm needs. If you are proactive, adaptable, and want a role where your contributions are recognized and valued, we would love to connect.

Key Responsibilities

• Manage residential purchase, sale, refinance, and transfer files from opening through closing and final reporting.
• Assist with commercial real estate transactions and commercial lending matters.
• Prepare, draft, review, and organize purchase, sale, mortgage, financing, and Land Titles documentation.
• Review title searches, registrations, lender instructions, trust conditions, undertakings, and closing requirements.
• Coordinate with clients, lawyers, lenders, realtors, financial institutions, Land Titles, and other parties to keep transactions moving forward.
• Coordinate funding, registrations, payouts, disbursements, and mortgage discharge follow-up.
• Prepare interim and final reports to clients and lenders, including supporting documentation and trust reconciliations.
• Monitor deadlines, outstanding conditions, registrations, and post-closing commitments.
• Maintain accurate, organized electronic files, tracking systems, and practice management records.
• Assist with reporting backlogs, file cleanup, precedents, and process improvements.
• Provide reliable backup coverage within the Real Estate team and support other practice areas when capacity permits.

Qualifications & Experience

• Legal Assistant or Paralegal diploma/certificate, or an equivalent combination of education and relevant legal experience.
• Recent experience with residential conveyancing is strongly preferred.
• Experience with commercial real estate, banking, mortgage administration, commercial lending, insolvency, or related legal work is an asset.
• Working knowledge of Alberta real estate transactions and Land Titles processes.
• Ability to understand and apply lender instructions while recognizing when questions or issues require lawyer review.
• Strong organizational, time-management, proofreading, and file-management skills.
• Ability to work independently, adapt quickly, manage volume, and prioritize competing deadlines.
• Professional communication skills and a strong commitment to client service and confidentiality.
• Intermediate to advanced Microsoft Office skills; experience with CLIO or other legal practice management software is an asset.

What We Offer

We offer a competitive compensation package, paid time off (including Personal Days and vacation), strong health benefits, commuter support, and a collaborative team environment because taking care of our people is one of our core values.

• Commuter benefits, including a monthly transit pass for employees who use public transportation
• Dental care
• Disability insurance
• Extended health care
• Paid time off, including Personal Days and vacation
• Professional development and cross-training opportunities

Job Type: Full-time, Permanent

Pay: $65,000 to $90,000 per year, depending on experience

Work Location: In person, downtown Edmonton

Expected Start Date: As soon as mutually agreed

Application Questions

How many years of residential conveyancing experience do you have?

Please describe your experience with commercial real estate, lending, mortgage administration, or related work.

Which real estate, Land Titles, and legal practice management systems have you used?

Which post-secondary institution did you attend for your Legal Assistant or Paralegal education, if applicable?