Billing & Legal Administrative Assistant

BC Legal Management Association; Surrey; On-site; CAD 48,000 - 65,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Tuition reimbursement

On-site fitness facility

Casual Fridays and social events

Job summary

Hamilton Duncan is seeking a full-time billing and legal administrative assistant with 3+ years of experience to support our lawyers and clients. You will manage client files, billing tasks, and daily office operations in a fast-paced Surrey office.

Ideal candidates are proficient with Microsoft Office, Adobe Pro, and reporting tools, with strong math skills, attention to detail, and a professional approach to confidential information.

Qualifications

• 3+ years as a legal administrative assistant in a similar role with comparable responsibilities.
• Billing experience is an asset.
• Proficient with Microsoft Office applications and Adobe Pro; experience with BC Registries, myLTSA, Worldox and/or EsiLaw.
• Strong business math skills and superior organizational/time management abilities.
• Ability to work independently and as part of a team; discretion and client confidentiality are essential.

Responsibilities

• Administer client files including file opening, conflict checks, scanning, filing and billing.
• Conduct searches with BC Registries and Land Title Office; maintain a bring-forward system.
• Handle mail, phone calls, emails and inquiries; draft routine correspondence.
• Provide administrative support to legal staff; perform other duties as required during busy periods.
• Process work-in-progress time, disbursement administration, e-billing and related billing tasks.

Skills

Legal admin experience

Billing experience

Time management

Detail-oriented

Discretion & confidentiality

Mathematical skills

Independent worker

Team collaboration

Education

Legal administrative assistant certification

Tools

Microsoft Office

Adobe Pro

BC Registries

myLTSA

Worldox

EsiLaw

Job description

WHO WE ARE

Hamilton Duncan is the Fraser Valley’s preeminent law firm, boasting a team of more than 30 talented lawyers and 70 excellent support staff. Located in Surrey – one of the fastest growing cities in Canada, and one that is much more affordable than Vancouver – we provide high-end legal services to a wide variety of clients in an assortment of interesting and challenging matters across diverse areas of practice. We pride ourselves in our commitment to our community and our collegial workplace and want people who value a culture and management style that fosters respect while rewarding individual responsibility, initiative and creativity and providing opportunities for further development.

WHO WE NEED

We are looking for a full-time billing and legal administrative assistant with three or more years of experience Your work will help fuel the success of our team and our clients, and you will be provided with support to develop your skillset within the legal profession.

WHY YOU’LL WANT TO WORK WITH US

We ask a lot of our people, so we try to give a lot in return. The expected salary range for this role is $48,000 - $65,000. In addition to a competitive salary, we think you will love these other benefits of working at Hamilton Duncan:

• Health and wellness: Take care of yourself and your family with our comprehensive benefits plan that includes extended medical, dental, vision, critical illness, and life insurance coverages, as well as an employee assistance program for those trying times. Sick and personal leave days ensure that you do not choose between your health and your income.
• Plan for your future: Once you have been with us for a year, you will be eligible to participate in our group RRSP program, and we will match a portion of your contributions.
• Develop your skills: Successful applicants to our continuing education program get some or all their tuition reimbursed for further law-related skills training.
• Location: Get to quickly work thanks to our highly accessible office location (directly adjacent to the Gateway SkyTrain station) with an on-site fitness facility.
• Additional comforts: Enjoy coming to work in jeans every Friday, leaving an hour early before long weekends and all summer weekends and socializing with your colleagues at our regular social functions.

WHO YOU ARE

To be considered for this role we need you to possess the following attributes:

• Experience: 3+ years as a legal administrative assistant in a similar role with comparable responsibilities. Billing experience is considered an asset.
• Education: A legal administrative assistant certification from an accredited post-secondary institution is considered an asset.
• Skills: You must be proficient with Microsoft® Office applications and Adobe Pro, have experience with BC Registries, myLTSA, Worldox and/or EsiLaw, and strong business math skills. You must have superior organizational and time management skills, as well as the ability to manage various deadlines. You must have the ability to work independently and as part of a team.
• Characteristics: You must be self-motivated and willing to take direction and seek instructions. You must be a problem solver with a high degree of accuracy and attention to detail. You must be eager to learn and take on challenges. You must have a great attitude, be reliable, and understand the importance of discretion and client confidentiality.

We take pride in the quality of our work, so we hope you do too.

WHAT YOU WILL DO

You will be an integral part of our team and a critical contributor to the success of the lawyers of the firm. You will be responsible for:

• Administering client files, including file opening (conflict searches, client identifications and other tasks), scanning documents, filing (primarily electronically), billing and file closing.
• Conducting searches with BC Registries and Land Title Office, etc.
• Maintaining a “bring-forward” system.
• Managing incoming and outgoing mail; answering client telephone calls, emails and general inquiries.
• Drafting routine correspondence and documentation.
• Providing administrative support to legal assistants, paralegals, and lawyers.
• Completing any other administrative duties as requested/required.

In addition to providing invaluable assistance to our clients and our lawyers, you will be responsible for the following billing tasks:

• Providing work-in-progress time and disbursement administration; dealing with write-offs, transfers, discrepancies, review for correct task coding and billing rates, double entries, etc.
• Preparing and posting of monthly e-bills
• Uploading e-billing invoices into a third-party billing system
• Following up on rejected invoices
• Answering e-billing inquiries
• Performing other tasks depending on your available time

We thank all applicants for their interest in our firm and keep all applications on file in the event of future opportunities. Only those shortlisted for interviews for this position will be contacted as a part of this recruiting effort.

Job Type: Full-time

Work Location: In person