Contracts Administrator

Aplin; Edmonton; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Contracts Administrator to join their dynamic team in Edmonton. This role offers a unique opportunity to manage full-cycle contract processes while ensuring compliance and supporting internal and external stakeholders. Ideal for detail-oriented professionals, you will thrive in a fast-paced environment, collaborating with diverse teams and contributing to impactful contract administration work. If you are organized, adaptable, and possess strong communication skills, this position is perfect for you to make a meaningful contribution in a supportive and engaging workplace.

Qualifications

• Minimum 2 years’ experience in a high-volume administrative position.
• Strong organizational and time management skills are essential.

Responsibilities

• Administer full-cycle contract processes for Owner Operators.
• Track compliance for business documentation and conduct audits.

Skills

Organizational Skills

Time Management

Communication Skills

Compliance Management

Adaptability

Education

Diploma in Administrative Management

Degree in Contract Management

Tools

Microsoft Office

SmartSheet

CRM Systems

Job description

Job Description: Contracts Administrator

We are seeking a highly organized and adaptable Contracts Administrator to join our client's team in North-West Edmonton on a contract basis. This role is ideal for a detail-oriented professional with experience in managing high-volume administrative tasks and a passion for compliance. The position involves supporting internal and external stakeholders in a fast-paced, evolving environment.

Responsibilities:

• Administer full-cycle contract processes, including onboarding and offboarding for Owner Operators
• Track and manage compliance for business documentation and background checks
• Issue and manage notices related to noncompliance
• Maintain databases, trackers, and filing systems—both electronic and paper
• Collaborate with internal departments and external partners to ensure compliance and proper contract execution
• Review and validate site budgets related to Owner Operator contracts
• Manage revisions, sign-offs, and follow-ups on contracts and work authorizations
• Provide regular status reports to operations and relevant business units
• Conduct audits and investigations into payroll irregularities and compliance gaps
• Respond to inquiries from Owner Operators regarding policies, procedures, and contract matters
• Coordinate with Human Resources, Accounting, and Purchasing on account reconciliation and investigations
• Provide backup support for reception and assist other offices with administrative tasks

Qualifications:

• Minimum 2 years’ experience in a high-volume administrative position
• Strong organizational and time management skills
• Ability to thrive under pressure and adapt to changing priorities
• Collaborative mindset with the ability to work with a diverse team
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office; experience with SmartSheet and CRM systems is a plus
• Diploma or Degree in Administrative or Contract Management (preferred)
• Alignment with core values: Service, Motivate, Respect, Connect

If you’re ready to contribute your skills in a meaningful and multifaceted role, we encourage you to apply. This is your opportunity to engage in impactful contract administration work while collaborating across various business units.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. All applicants must be legally entitled to work in Canada, including holding any necessary work permits.

Additional Details:

• Seniority level: Not Applicable
• Employment type: Contract
• Job function: Administrative

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