Contracts Administrator

David Aplin Recruiting; Edmonton; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a dynamic team as a Contracts Administrator in North-West Edmonton, where your organizational skills will shine. This role is perfect for detail-oriented professionals eager to manage high-volume administrative tasks while ensuring compliance. You'll be at the heart of contract processes, collaborating with diverse teams and supporting stakeholders. This opportunity offers meaningful work in a fast-paced environment, allowing you to make a real impact. If you're ready to thrive under pressure and adapt to changing priorities, this is the perfect chance to elevate your career.

Qualifications

• Minimum 2 years’ experience in a high-volume administrative position.
• Strong organizational skills and ability to thrive under pressure.

Responsibilities

• Administer full-cycle contract processes and manage compliance.
• Collaborate with internal departments for proper contract execution.

Skills

Organizational Skills

Time Management

Communication Skills

Compliance Management

Problem-Solving

Education

Diploma in Administrative Management

Degree in Contract Management

Tools

Microsoft Office

SmartSheet

CRM Systems

Job description

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We are currently seeking a highly organized and adaptableContracts Administratorto join our client’s team in North-West Edmontonon acontract basis. If you’re a detail-oriented professional with a knack for managing high-volume administrative tasks and a passion for compliance, this role offers the chance to support dynamic internal and external stakeholders in a fast-paced, evolving environment.

Responsibilities:

• Administer full-cycle contract processes, including onboarding and offboarding for Owner Operators
• Track and manage compliance for business documentation and background checks
• Issue and manage notices related to noncompliance
• Maintain databases, trackers, and filing systems—both electronic and paper
• Collaborate with internal departments and external partners to ensure compliance and proper contract execution
• Review and validate site budgets related to Owner Operator contracts
• Manage revisions, sign-offs, and follow-ups on contracts and work authorizations
• Provide regular status reports to operations and relevant business units
• Conduct audits and investigations into payroll irregularities and compliance gaps
• Respond to inquiries from Owner Operators regarding policies, procedures, and contract matters
• Coordinate with Human Resources, Accounting, and Purchasing on account reconciliation and investigations
• Provide backup support for reception and assist other offices with administrative tasks

Qualifications:

• Minimum 2 years’ experience in a high-volume administrative position
• Strong organizational and time management skills
• Ability to thrive under pressure and adapt to changing priorities
• Collaborative mindset with the ability to work with a diverse team
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office; experience with SmartSheet and CRM systems is a plus
• Diploma or Degree in Administrative or Contract Management (preferred)
• Alignment with core values: Service, Motivate, Respect, Connect

If you’re ready to contribute your skills in a meaningful and multifaceted role, we encourage you to apply. This is your opportunity to take part in impactful contract administration work while collaborating across various business units.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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