Contracts Administrator

NES Fircroft; Town of Bonnyville; On-site; CAD 90,000 - 120,000; Full time

Job summary

NES Fircroft seeks an experienced Contract Administrator to oversee contract life cycles, coordinate with Procurement, and manage contractor interfaces across multiple business lines. The role emphasizes compliance with safety, health, and environmental standards and ensuring timely contract administration in a field/industrial setting.

The ideal candidate has extensive experience with contractor management, pre-qualification, and KPI reporting, and can operate in a complex corporate

Qualifications

• 10+ years of contract administration experience in contractor environments.
• Experience in large corporate or complex settings.
• Experience in field or industrial environments, including remote locations.
• Experience with contractors and LANCOs in developing country environments.
• Strong safety, health, environment awareness and practices.

Responsibilities

• Participate in pre-qualification and contractor selection.
• Coordinate with Procurement to ensure contract documents are in place.
• Support handover between Procurement and Business Line.
• Organize contract kickoff with Contractor and interface management plan.
• Oversee contract lifecycle and portfolio across business lines.
• Maintain Contractor Tracking Database and monthly KPI reporting.
• Coordinate site assessments and contractor competency reviews.
• Assist with contract suspensions/terminations and close-out processes.

Skills

Contract admin

Field work

Industrial environments

Procurement

Interface management

Safety awareness

English communication

Organizational skills

Microsoft Office

Analytical thinking

Tools

MS Office

MS Excel

Job description

MAIN FUNCTIONS

Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

KEY RESPONSIBILITIES

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place
• Participate in contract handover between Procurement and Business Line
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with Contractor to develop a joint Interface Management Plan
• Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
• Responsible for stewarding contractor interface activities throughout contract life cycle
• Participate in service planning and develop contract strategy
• Act as a liaison and coordinator among Procurement, SSH&E and Operations within the business line
• Establish and maintain the Active Contractor Tracking Database
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
• Link to other business lines to share best practice
• Coordinate and conduct Contractors Site Assessment
• Coordinate review contractor crew competency
• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check and Annual Performance Scorecard)
• Report Contractor performance to OIMS 8-1 System Owner and Administrator
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
• Assist with coordinate Level 5 Annual Contractor Safety Forum
• Assist Contract Owner in performing suspension and/or termination to contracts
• Initiate and ensure contract completion and close out with contractor

SKILLS AND QUALIFICATIONS

• 10+ years’ experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience and confidence working in field or industrial environments, including remote locations.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contracts terms and conditions
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multi-cultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability to work independently

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.