Contract Administrator

Brunel; City of Cold Lake; On-site; CAD 70,000 - 95,000; Full time

Job summary

Brunel is seeking a Contracts Administrator III for a 2-year contract in Cold Lake, Alberta. The role serves as the key local interface between Procurement, Operations and contractors to ensure contracts are effectively managed through their lifecycle.

The ideal candidate will be highly organized, proactive, and comfortable working on-site in a site-based environment with strong relationship management and accountability across stakeholders.

Qualifications

• Strong understanding of contract administration principles and procurement processes.
• Excellent attention to detail with the ability to manage multiple timelines and obligations.
• Proven ability to work proactively and independently with minimal supervision.
• Strong communication and stakeholder management skills.
• Confidence leading meetings and driving discussions with contractors and internal stakeholders.

Responsibilities

• Act as the primary local liaison between Procurement, Operations, Business Lines, and contractors.
• Support the administration and stewardship of service contracts throughout the lifecycle.
• Ensure contractors operate in accordance with contract terms and corporate controls.
• Coordinate contract handovers between Procurement and internal stakeholders.
• Track milestones, expiry dates, renewals, and required actions.
• Monitor contract risks, cost impacts, opportunities, and performance concerns.
• Support budgeting activities and quantify incremental costs of changes.
• Establish and maintain contractor tracking databases and performance metrics.
• Lead contractor kickoff meetings, performance reviews, and quarterly business reviews.
• Coordinate contractor assessments, compliance reviews, and scorecards.
• Resolve issues with contractors and internal stakeholders while maintaining relationships.
• Support contractor performance management across safety, quality, delivery, cost, and people metrics.
• Assist with contract close-out, suspension, termination, and completion activities.

Skills

Contract administration

Attention to detail

Independent work

Stakeholder management

Meeting leadership

Contractual escalation

Organization & coordination

Microsoft Office

Contract performance management

Local on-site availability

Tools

Microsoft Office

Job description

Term: 2-Year Contract (September 21, 2026 – September 21, 2028)

Schedule: Monday-Friday with occasional travel as required

Introduction

Brunel is currently seeking a Contracts Administrator III for a long-term contract opportunity with a leading energy sector client based in Cold Lake, Alberta. This role will serve as the key local interface between Procurement, Operations, and contractors, ensuring contracts are effectively managed throughout their lifecycle while supporting business objectives, contractor performance, cost control, and operational success.

This is an excellent opportunity for a proactive and detail-oriented professional who can confidently navigate contractor relationships, challenge processes when necessary, and maintain strong working partnerships across multiple stakeholders.

Responsibilities

As the Contracts Administrator III, you will:

• Act as the primary local liaison between Procurement, Operations, Business Lines, and contractors.
• Support the administration and stewardship of service contracts throughout the entire contract lifecycle.
• Ensure contractors operate in accordance with contractual terms, company requirements, and corporate controls.
• Coordinate contract handovers between Procurement and internal business stakeholders.
• Track contract milestones, expiry dates, renewals, and required actions to ensure continuity of service.
• Monitor and communicate potential contract risks, cost impacts, opportunities, and performance concerns.
• Support budgeting activities and help quantify incremental costs associated with contract changes or extensions.
• Establish and maintain contractor tracking databases and performance metrics.
• Lead and facilitate contractor kick-off meetings, performance review meetings, and quarterly business reviews.
• Coordinate contractor assessments, compliance reviews, competency verification, and performance scorecards.
• Work closely with contractors and internal stakeholders to resolve issues and maintain positive working relationships.
• Support contractor performance management across safety, quality, delivery, cost, and people metrics.
• Assist with contractor close-out, suspension, termination, and contract completion activities when required.
• Build effective relationships with a variety of contractors, including Indigenous and local business partners.
• Identify when escalation is required and effectively navigate business processes to achieve timely outcomes.

What We're Looking For

The ideal candidate is highly organized, proactive, and comfortable working in a site-based environment where relationship management and accountability are critical to success.

Required Qualifications

• Strong understanding of contract administration principles and procurement processes.
• Excellent attention to detail with the ability to manage multiple timelines, milestones, and contractual obligations.
• Proven ability to work proactively and independently with minimal supervision.
• Strong communication and stakeholder management skills.
• Confidence leading meetings and driving discussions with contractors and internal stakeholders.
• Assertive and comfortable constructively challenging procurement teams or contractors when required.
• Strong organizational, planning, and coordination abilities.
• Proficiency with Microsoft Office and contract tracking/reporting systems.
• Ability to build strong relationships while effectively managing performance expectations.
• Must be local to the Cold Lake area or willing to work on-site full-time.

Preferred Qualifications

• Previous experience in contract administration, contractor management, procurement support, or supply chain functions.
• Experience working within industrial, oil & gas, mining, energy, or manufacturing environments.
• Knowledge of contractor performance management and KPI reporting.
• Experience reviewing service contracts, contract terms and conditions, and commercial documentation.
• Experience supporting contractor stewardship programs and performance reviews.
• Exposure to Indigenous contractor engagement initiatives is considered an asset.

Key Success Factors

We are particularly interested in candidates who demonstrate:

• Strong attention to detail and accountability.
• Excellent follow-through and sense of urgency.
• The ability to recognize issues early and take action.
• Confidence balancing positive contractor relationships while ensuring compliance and performance.
• Strong facilitation and meeting leadership skills.
• Professional judgment regarding escalation pathways and stakeholder management.

Why Work With Brunel?

We are proud to offer exciting career opportunities from over 120 offices globally in 45 countries. Advancing your career takes time and effort. Let us match you to your ideal position.

About Brunel

Brunel has a reputation for working with some of the best in the business. That's what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With over 50 years of market experience across Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining, Infrastructure, Manufacturing, and IT, we help organizations deliver critical projects safely, compliantly, on time, and within budget.