(Contract) Administrative Assistant - Legal Services

Bombardier Transportation GmbH; Dorval; On-site; CAD 52,000 - 68,000; Full time

Job summary

Bombardier Dorval, QC is seeking an Administrative Assistant for Legal Services on a contract basis. The role supports the Legal Services & Contracts team with calendar management, document drafting, travel arrangements, and expense processing.

The ideal candidate holds a college diploma in office management with legal specialization and has 5+ years of relevant experience, bilingual in English and French, and strong organizational skills.

Qualifications

• Requires College Diploma in office management or similar.
• Fluent in English and French, written and spoken.
• Experience with invoicing or accounts payable processes.
• Proficient with MS Office suite (Excel, Word, PowerPoint) and Concur.

Responsibilities

• Provide administrative support to the Legal Services & Contracts team.
• Draft letters, emails, and other legal/administrative documents.
• Manage calendars, emails, travel bookings, and meeting coordination.
• Prepare expense claims and organize documents and databases.

Job description

(Contract) Administrative Assistant - Legal Services

Dorval, QC, CAN, H4S 1Y9

Why join us?

At Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Providing services to Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing continuous growth and development, we empower everyone to reach their full potential on their own terms, because the greatest results happens when you are free to be yourself and share your unique expertise.

What are your contributions to the team?

• Provide administrative support to members of the Legal services & Contracts team.
• Accomplish administrative tasks, which require an understanding of the team, its stakeholders, and legal activities and practices.
• Draft letters, emails, and other documents of a legal or administrative nature.
• Manage the agenda/calendar and emails of the leaders you will support.
• Coordinate meetings, appointments, travel reservations and organize business trips.
• Ensure follow-up on activities and files of the leaders you will support.
• Compile and update data for various reports.
• Prepare and verify expense claims in accordance with company policies.
• Organize and classify documents and files in accordance with applicable policies.
• Create and maintain databases/lists and the team network page.
• Make decisions and recommendations within the authorized guidelines and procedures.
• Coordinate various signatures.
• Use judgment and initiative to plan and organize the assigned tasks.
• Perform other duties as assigned.

How to thrive in this role?

• You hold a College Diploma in office management, an Attestation of Collegial Studies in office management with legal specialization, a diploma in legal secretarial studies, or an equivalent level of education.
• You have more than 5 years of relevant experience or equivalent combination of education and experience.
• You have experience working with lawyers and/or business professionals.
• You are able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.
• You are able to work under pressure and handle multiple priorities.
• You are a team player.
• You are bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.)
• You have experience with invoicing, accounts payables or accounting processes.
• You have an extended knowledge of computer applications (Concur, Excel, Word, PowerPoint, etc.).

Now that you can see yourself with the Bombardier Team!

Please note: You don't need all the skills, knowledge, and experience listed to contribute for this opportunities . We're not seeking perfection, just passionate, committed individuals.

Bombardier is committed to providing equal access to professional opportunities and encourages qualified individuals of any race, colour, sex, gender identity or expression, pregnancy, sexual orientation, civil status, age except as provided by law, religion, political convictions, language, ethnic or national origin, social condition, a handicap or the use of any means to palliate a handicap to express their interest in providing services. In accordance, Bombardier is committed to providing reasonable accommodation to individuals with disabilities in connection with access to professional opportunities. Requests for accommodation may be communicated to the Bombardier contact and will be handled confidentially.

Opportunity(Contract) Administrative Assistant - Legal Services

Primary LocationAdministrative Centre (CA)

Organization Aerospace Canada

Requisition 14931 (Contract) Administrative Assistant - Legal Services