Contract Administration Manager

DIRTT Environmental Solutions Ltd.; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading environmental solutions company is seeking a Contract Administration Manager in Calgary, Alberta. This role involves overseeing various contracts, ensuring compliance, and collaborating with multiple teams. The ideal candidate should have 2-5 years of experience in contract administration, strong analytical skills, and proficiency in Microsoft Office. This position offers a competitive salary and extensive benefits, including health coverage and an employee share purchase plan.

Benefits

Competitive base salary and bonus program

Health benefits including medical, dental, and vision

Short-term and long-term disability coverage

Qualifications

• 2-5 years of experience in contract administrative support or similar position.
• Ability to read, analyze, and summarize contracts and legal documents.
• Strong knowledge of Microsoft Office and contract management systems.

Responsibilities

• Manage and maintain the contract lifecycle from solicitation to implementation.
• Summarize and interpret contract policies for sales representatives.
• Coordinate execution of contracts with legal counsel.

Job description

Overview

Job Overview : The Contract Administration Manager will be responsible for the administration and oversight of awarded GSA and non-federal public sector contracts; Omnia / NPPGOV cooperative contracts; Premier and Vizient healthcare group purchasing organization (GPO) agreements; commercial real estate and construction industry contracts; and new purchase agreements that may impact compliance requirements for existing company contracts or those held by authorized construction partners. This role will collaborate closely with vertical segment leaders, the order entry and accounting teams, field sales representatives, and, as needed, construction partners, contract consultants, and personnel within the contract origination function.

Responsibilities

• Manage and maintain contracts and purchasing agreement lifecycle (from initial solicitation response development, to implementation, sales tool deliverable development and maintenance, orchestrate renewals / extensions, while assuring that new contracts don’t create compliance issues with existing contracts).
• Manage all aspects of contract and quote administration, and compliance.
• Summarize, advise and interpret contract policies, procedures, methods, operating practices, and performance standards for DIRTT Sales Representatives and DIRTT Construction Partners in support.
• Review, Process Prime Contracts, Subcontracts, Purchase Orders, Task Orders, Contract modifications, Letters of Authorization, Teaming and / or Non-Disclosure Agreements.
• Review, escalate, and / or resolve issues affecting compliance and ensure satisfaction of contract requirements as well as company and customer objectives.
• Work with various legal counsel and coordinate execution of contracts.
• Complete multiple items in each day, heavy e-mail and phone communication, database work and administrative tasks as needed.
• Generate and modify reports, letters, and other documents using Word, Excel, or Adobe.
• Collaborate with finance on bonding and insurance requirements.
• Maintain departmental filing and tracking systems to support on-site audits from government agencies / SOX 404.
• Process online and hard-copy vendor forms and registrations, as needed, to allow for Construction Partners and / or governmental end users to work with DIRTT.
• Complete any returns using various inhouse systems.
• Be responsible for all general administrative duties and other duties as required.
• A background in construction, or manufacturing.
• Familiarity with Salesforce desirable but not required.
• Knowledge of government and commercial contract types and an advanced working knowledge of the Federal Acquisition Regulations FAR and GSA is desirable but not required. Knowledge of State, Local Government, Cooperative Contract, healthcare GPO contracts are helpful but not required.

Qualifications

• Two to five years of experience in a contract administrative support position or similar experience.
• Associate or bachelor’s Degree helpful but not required.
• Ability to read, analyze, interpret and summarize bids, proposals, contracts and other legal documents efficiently and effectively to verify accuracy, completeness and compliance.
• Some experience in proposal and capture activities or experience with managing proposals that require cost and pricing data.
• Strong knowledge of Microsoft Office, Outlook, & Excel / Contract management systems.
• Experience in professional procurement and contracting is a plus, especially with regards to summarizing solicitation documents and drafting detailed proposals.
• Maintain privileged and confidential information with the utmost integrity.
• Ability to demonstrate excellent verbal & written communication, especially for business correspondence and proposals.
• Work well in a team environment and professionally with all levels of organization and external contacts.
• Strong attention to detail and personal initiative with the ability to produce error-free work, meet deadlines in a high paced environment and adapt quickly to new work assignments and situations.

What's in it for You?

• A competitive base salary plus a variable pay (bonus) program.
• Eligibility to participate in DIRTT’s Employee Share Purchase Plan.
• Health benefits including medical, dental, and vision coverage.
• Short-term and long-term disability coverage plus life, critical illness, and accidental death and dismemberment (AD&D) insurance.
• Mental health resources including an Employee and Family Assistance Program (EFAP).
• A thorough and supportive onboarding program to set you up for success.