Construction Project Admin & Document Control

Bird Construction; Kelowna; On-site; CAD 55,000 - 75,000; Full time

Job summary

Bird Construction is seeking a Project Assistant/Office Administrator for the Buildings West office in Kelowna, BC. You will support document control, submittals, meeting minutes, and general project administration to keep the team focused on delivery.

Ideal candidates have an undergraduate degree or diploma, strong MS Office skills, and experience tracking documentation in Procore, SharePoint, or Viewpoint. Excellent organization and communication are essential.

Qualifications

• Undergraduate degree or diploma in a relevant field is preferred.
• Experience tracking documentation in a database or construction software.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Excellent organizational and analytical abilities.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Assist with document control, submittals, and RFI processing.
• Draft minutes of meetings, contracts and correspondence.
• Support project administration and office operations.
• Coordinate couriers, office supplies, and reception duties.

Skills

Document control

Office coordination

MS Office proficiency

Communication skills

Organizational skills

Education

Bachelor’s degree or diploma in a relevant field

Tools

Procore

SharePoint

Viewpoint

Job description

Bird Construction is seeking a Project Assistant/Office Administrator for the Buildings West office in Kelowna, BC. You will support document control, submittals, meeting minutes, and general project administration to keep the team focused on delivery.

Ideal candidates have an undergraduate degree or diploma, strong MS Office skills, and experience tracking documentation in Procore, SharePoint, or Viewpoint. Excellent organization and communication are essential.