Project Coordinator

TEEMA; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Extended health and dental care

Life insurance

Employee Assistance Program

Paid time off

Group RRSP with company match

Job summary

TEEMA is seeking a Project Coordinator / Estimator in Vancouver to support construction projects from pre-construction through closeout. Reporting to the Project Manager, you will coordinate, manage documentation, cost tracking, scheduling, procurement support, and estimating alongside project teams.

The role requires 3+ years in construction coordination with strong organization and proficiency in MS Office and CM software.

Qualifications

• 3+ years of experience in construction project coordination or related role.
• Solid understanding of commercial, industrial, or design-build construction.
• Strong organizational skills and the ability to manage multiple priorities.
• Clear written and verbal communication.
• Proficiency in Microsoft Office and construction management software.
• Experience preparing meeting minutes, action logs, schedules, and project documentation.
• Estimating experience is highly desirable.

Responsibilities

• Coordinate and maintain all project documentation, including drawings, RFIs, submittals, change orders, QA/QC reports, NCRs, schedules, and correspondence.
• Track budgets, costs, invoices, progress billings, and administer change orders and purchase orders.
• Assist with bid evaluations, tender summaries, subcontract awards, and pre-construction activities.
• Support project planning from mobilization through closeout and coordinate subcontractors and suppliers.
• Communicate with clients, consultants, stakeholders, and field personnel; assist with closeout documents.

Skills

Project coordination

Project management

Communication

Organizational skills

Multitasking

Cost tracking

Scheduling

Team collaboration

Problem solving

Tools

MS Office

Construction CM software

Excel

Job description

Our client, an established construction contractor, is looking for a Project Coordinator / Estimator to join their Vancouver office. Reporting to the Project Manager, you will support construction projects from pre-construction through closeout. You will handle project coordination, document control, cost tracking, scheduling, procurement support, and estimating, working closely with project managers, site teams, consultants, clients, and subcontractors.

What you will be doing:

Project Coordination and Document Control

• Coordinate and maintain all project documentation, including drawings, shop drawings, RFIs, submittals, change orders, QA/QC reports, NCRs, schedules, and correspondence
• Keep project documentation current, organized, and properly filed in company systems
• Prepare meeting agendas, minutes, action logs, and progress reports

Project Cost Control

• Help Project Managers track budgets, costs, invoices, and progress billings
• Support the administration of change orders, purchase orders, and contract documents
• Assist with bid evaluations, contractor prequalification, tender summaries, and subcontract awards

Project Planning and Execution

• Support project planning from mobilization through closeout
• Coordinate subcontractors, suppliers, and general trades
• Help build and maintain project schedules and track key milestones
• Communicate with clients, consultants, stakeholders, and field personnel
• Support closeout, including as-built drawings, O&M manuals, warranty documentation, inspections, and deficiency completion
• Assist with quantity take-offs, pricing, subcontractor and supplier quotes, and estimate preparation
• Support bid submissions and pre-construction activities

What you must have:

• 3+ years of experience in construction project coordination, project management, or a related role
• Solid understanding of commercial, industrial, or design-build construction
• Strong organizational skills and the ability to manage multiple priorities
• Clear written and verbal communication
• Proficiency in Microsoft Office (Excel, Word, Outlook) and construction management software
• Experience preparing meeting minutes, action logs, schedules, and project documentation
• Estimating experience is highly desirable

Assets

• Knowledge of QA/QC processes, ITPs, SWPs, and document control systems
• Technical knowledge of electrical, mechanical, HVAC, refrigeration, or building automation and controls

Other Information:

What Is Offered

• Extended health and dental care
• Life insurance
• Employee Assistance Program
• Paid time off
• Group RRSP with company match

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.