Construction Coordinator: Schedule, Contracts & Docs Lead

Socket.dev; Victoria; On-site; CAD 55,000 - 75,000; Full time

Job summary

Townline Group is seeking a Construction Coordinator to support project and schedule coordination across our Vancouver Island portfolio. You will assist with preparation and maintenance of construction project schedules and folders, and help manage contracts and procurement documents on active sites.

The role requires strong organizational ability, meticulous attention to detail, and excellent written and verbal communication.

Qualifications

• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and comfort working with technical and contract-related documents.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint an asset).
• Willingness to learn and take initiative in a fast-paced construction environment.
• Comfortable working both in an office setting and on active construction sites.
• Ability to work collaboratively as part of a project team.

Responsibilities

• Assist with the preparation and maintenance of construction project schedules
• Prepare and maintain project folders for new construction projects
• Prepare Trade Contractor Agreements (TCAs), Change Orders (COs), Change Directives, and related contract documentation
• Track, update, and maintain logs for all Contract Agreements, Change Orders, RFIs, and Site Instructions
• Distribute contracts and change documents for execution and monitor timely return
• Scan, stamp, file, and maintain executed contract documentation in both physical and electronic systems
• Forward executed agreements, scopes of work, job numbers, and cost codes to Accounting and Site teams
• Prepare Request for Proposals (RFPs) and tender packages
• Prepare bid comparison analyses to support trade selection
• Draft trade contracts, scopes of work, and payment schedules
• Prepare purchase orders for suppliers as required
• Maintain Shop Drawing and Cut Sheet transmittal and review status logs
• Prepare and track Owner Change Orders (OCOs)
• Ensure all project documentation is accurate, current, and well-organized

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Initiative

Site experience

Office software

Education

Construction Management, Civil Engineering, Architecture, Engineering Technology, or related field

Tools

Procore

MS Office

Job description

Townline Group is seeking a Construction Coordinator to support project and schedule coordination across our Vancouver Island portfolio. You will assist with preparation and maintenance of construction project schedules and folders, and help manage contracts and procurement documents on active sites.

The role requires strong organizational ability, meticulous attention to detail, and excellent written and verbal communication.