Construction Coordinator

Socket.dev; Victoria; On-site; CAD 55,000 - 75,000; Full time

Job summary

Townline Group is seeking a Construction Coordinator to support project and schedule coordination across our Vancouver Island portfolio. You will assist with preparation and maintenance of construction project schedules and folders, and help manage contracts and procurement documents on active sites.

The role requires strong organizational ability, meticulous attention to detail, and excellent written and verbal communication.

Qualifications

• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and comfort working with technical and contract-related documents.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint an asset).
• Willingness to learn and take initiative in a fast-paced construction environment.
• Comfortable working both in an office setting and on active construction sites.
• Ability to work collaboratively as part of a project team.

Responsibilities

• Assist with the preparation and maintenance of construction project schedules
• Prepare and maintain project folders for new construction projects
• Prepare Trade Contractor Agreements (TCAs), Change Orders (COs), Change Directives, and related contract documentation
• Track, update, and maintain logs for all Contract Agreements, Change Orders, RFIs, and Site Instructions
• Distribute contracts and change documents for execution and monitor timely return
• Scan, stamp, file, and maintain executed contract documentation in both physical and electronic systems
• Forward executed agreements, scopes of work, job numbers, and cost codes to Accounting and Site teams
• Prepare Request for Proposals (RFPs) and tender packages
• Prepare bid comparison analyses to support trade selection
• Draft trade contracts, scopes of work, and payment schedules
• Prepare purchase orders for suppliers as required
• Maintain Shop Drawing and Cut Sheet transmittal and review status logs
• Prepare and track Owner Change Orders (OCOs)
• Ensure all project documentation is accurate, current, and well-organized

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Initiative

Site experience

Office software

Education

Construction Management, Civil Engineering, Architecture, Engineering Technology, or related field

Tools

Procore

MS Office

Job description

About Townline

The Townline Group is a real estate development company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with proven teams specialized in the areas of Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care all housed under one roof. Townline has been building homes since 1980 and believes diversity is the cornerstone to our success and longevity.

Construction Coordinator

Project & Schedule Coordination

• Assist with the preparation and maintenance of construction project schedules


• Prepare and maintain project folders for new construction projects

Contracts & Change Management

• Prepare Trade Contractor Agreements (TCAs), Change Orders (COs), Change Directives, and related contract documentation


• Track, update, and maintain logs for all Contract Agreements, Change Orders, RFIs, and Site Instructions


• Distribute contracts and change documents for execution and monitor timely return


• Scan, stamp, file, and maintain executed contract documentation in both physical and electronic systems


• Forward executed agreements, scopes of work, job numbers, and cost codes to Accounting and Site teams

Procurement & Tendering

• Prepare Request for Proposals (RFPs) and tender packages


• Prepare bid comparison analyses to support trade selection


• Draft trade contracts, scopes of work, and payment schedules


• Prepare purchase orders for suppliers as required

Documentation & Tracking

• Maintain Shop Drawing and Cut Sheet transmittal and review status logs


• Prepare and track Owner Change Orders (OCOs)


• Ensure all project documentation is accurate, current, and well-organized

Qualifications Required

• Construction Management, Civil Engineering, Architecture, Engineering Technology, or a related field Degree


• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously


• High attention to detail and comfort working with technical and contract-related documents


• Strong written and verbal communication skills


• Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint an asset)


• Willingness to learn and take initiative in a fast-paced construction environment


• Comfortable working both in an office setting and on active construction sites


• Ability to work collaboratively as part of a project team

Preferred

• 1-2 years of previous work experience related to Construction Coordination


• Experience with Procore


• Strong estimating and quantity take off skills


• Strong construction drawing interpretation skills for assisting with drawing package reviews.


• Experience with coordinating construction drawings across different disciplines is an asset (eg; Architectural, Electrical, Mechanical, Civil, Landscape, Structural)


• Exposure to construction documentation such as RFIs, change orders, shop drawings, schedules, or contracts


• Basic understanding of construction sequencing and project lifecycles


• Experience or coursework related to project management or project controls


• Familiarity with construction drawings and specifications