Construction Contract Admin Assistant — Join a Creative AEC Team

Dialog; Calgary; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Parental leave top-up

RRSP matching

Medical and dental benefits

Discounted memberships

Holiday season time off

Vacation Buy-Up

Professional memberships reimbursement

Job summary

DIALOG in Calgary is seeking a Contract Administrator / Project Coordinator to support our multidisciplinary design teams. You will manage project documentation, track RFIs, submittals, and meeting minutes, and help ensure smooth administration across projects.

This role emphasizes accuracy, proactive communication, and strong relationships with clients, contractors and consultants. You will work with Onware and common construction software, supporting invoicing verification and progress

Qualifications

• Experience in the Architecture, Engineering and Construction (AEC) industry.
• An organized approach with intuitive protocols for others to follow.
• Personable, professional manner with excellent communication skills.
• Demonstrated experience with data entry, document control, and client/contractor support.
• Meticulous attention to detail, capable of proofing documentation.
• Maintain strong client, contractor and consultant relationships.
• High computer literacy, ability to understand new software and adapt as practice changes.
• Able to prioritize and manage time to meet tight deadlines.
• Reliable and resourceful, a “go to” person for the team.
• Work independently with minimal managerial supervision.

Responsibilities

• Set up, maintain and close-out projects using Onware.
• Assist contract admins with project docs: meeting minutes, change management, SI, submittals, and RFIs.
• Assist in review/verification of contractor invoicing and CPP.
• Educate internal and external team on Contract Administrative processes.
• Maintain relationships with clients, contractors and consultants.

Skills

AEC industry experience

Organized

Excellent communication

Data entry

Document control

Client relationships

Time management

Independent work

Tools

Onware

Procore

Prolog

BIM 360

Microsoft Office

Bluebeam

Job description

DIALOG in Calgary is seeking a Contract Administrator / Project Coordinator to support our multidisciplinary design teams. You will manage project documentation, track RFIs, submittals, and meeting minutes, and help ensure smooth administration across projects.

This role emphasizes accuracy, proactive communication, and strong relationships with clients, contractors and consultants. You will work with Onware and common construction software, supporting invoicing verification and progress