Construction Contract Administration Assistant (18-month contract)

Dialogdesign; Calgary; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Parental leave top-up

RRSP matching

Medical benefits

Dental benefits

Discounted memberships

Holiday time off

Vacation Buy-Up

Membership dues reimbursement

Job summary

DIALOG, a multi-disciplinary practice of architects, engineers and designers, seeks a Construction Contract Administrator/Project Coordinator to support Onware workflows, document control and client coordination in Calgary. You will review submittals, change notices, and invoicing, maintaining relationships with clients and consultants, and helping the team meet deadlines.

If you have 2+ years in AEC contract administration and strong organization and communication skills, apply to join our

Qualifications

• Experience in the Architecture, Engineering and Construction (AEC) industry.
• Organized with intuitive protocols for others to follow.
• Personable, professional with excellent communication skills.
• Demonstrated experience with data entry, document control, and client/contractor support.
• Meticulous attention to detail and proofreading skills.
• Maintain strong client, contractor and consultant relationships.
• High computer literacy and ability to adapt to new software.
• Able to prioritize and manage time to meet deadlines.
• Reliable, resourceful and able to work with minimal supervision.

Responsibilities

• Set-up, maintain and close-out projects using Onware.
• Assist Contract Administrators with project documentation (minutes, SI, RFI, CPP).
• Review and verify contractor invoicing and CPP distribution.
• Educate team on Contract Administrative processes and troubleshoot issues.
• Maintain relationships with clients, contractors and consultants.

Skills

AEC industry experience

Organized approach

Communication skills

Data entry & document control

Attention to detail

Client/consultant relationships

Computer literacy

Time management

Independent working

Tools

Onware

Procore

Prolog

BIM 360

Microsoft Office (Excel, Word)

Bluebeam

Job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what's next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We’re proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

• Set-up, maintain and close-out projects utilizing DIALOG's chosen construction management software, Onware


• Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)


• Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)


• Educate internal and external project team members on Contract Administrative processes and troubleshoot issues


• Maintain internal and external relationships with clients, contractors and consultants.

• Experience in the Architecture, Engineering and Construction (AEC) industry


• An organized approachwith intuitive protocols for others to follow


• Personable, professional mannerwith excellent communication skills


• Demonstrated experience with data entry, document control, and client/contractor support


• Meticulous attention to detail, capable of proofing documentation


• Maintain strong client, contractor and consultant relationships


• High computer literacy, ability to understand new software and adapt as practice changes


• Able to prioritize and manage time to meet tight deadlines


• Reliable and resourceful, a \"go to\" person for the team


• Work independently with minimal managerial supervision

• 2+ years of construction contract administrative or construction project coordinator work experience


• Knowledge about design and construction processes and terms


• Experience managing construction documentation


• Experience with Onware, DIALOG's chosen construction management software


• Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.)


• Experience with Microsoft Office (Excel, Word) and Bluebeam

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world - even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

• Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age andrace.In accordance with DIALOG's Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.