Construction Administrator: Homebuilding & Coordination

Minto Group; Toronto; On-site; CAD 58,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation with bonus

Comprehensive benefits starting on day

RRSP matching program and paid timeoff

Peer-to-peer recognition platform

Flexible summer hours

Professional development and learning

Exciting career paths

Job summary

Minto Group in Toronto, Ontario is looking for a Construction Administrator to provide essential administrative and coordination support to the construction team, ensuring smooth delivery of residential projects from construction to homeowner occupancy.

You will coordinate homeowner interactions, trade partners, inspections, materials, schedules, and closing activities while maintaining accurate records and reporting, working closely with site supervisors and internal stakeholders.

Qualifications

• High school diploma required; a college diploma in Construction, Home Building, Administration, or a related field is an asset.
• Minimum of five (5) years of customer service experience, preferably in homebuilding or construction.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of residential construction processes is an asset.
• Experience with NewStar software is an asset.
• Excellent communication skills (listening, verbal, and written).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks efficiently.
• Maintain a customer service-focused approach, proactively addressing homeowner concerns, fostering strong relationships, and ensuring high satisfaction levels through effective communication and resolution strategies.
• Ability to work independently and collaborate effectively with teams.

Responsibilities

• Support site supervisors by coordinating homeowner touchpoints and scheduling meetings (e.g., Meet the Builder, Frame Walks, key pick-ups).
• Schedule city inspections and upload records into NewStar.
• Maintain and regularly update weekly closing lists, accurately tracking changes to home closings while ensuring smooth coordination with site teams and relevant departments.
• Order materials as required for site needs.
• Manage trade partner coordination, ensuring they have the necessary information and equipment to complete tasks.
• Update production schedules in NewStar and ensure accuracy of tracking reports.
• Attend biweekly production meetings, document key takeaways, track action items, and distribute updates to site supervisors, trade partners, and relevant stakeholders.
• Assist with resolving after-sales complaints and coordinating necessary repairs.
• Support other departments with inquiries related to production, materials, and homeowner requests.

Skills

Customer service

Communication

Organizational skills

Multitasking

Independent work

Education

High School Diploma

College diploma in Construction/Administration (asset)

Tools

NewStar

Microsoft Office

Job description

Minto Group in Toronto, Ontario is looking for a Construction Administrator to provide essential administrative and coordination support to the construction team, ensuring smooth delivery of residential projects from construction to homeowner occupancy.

You will coordinate homeowner interactions, trade partners, inspections, materials, schedules, and closing activities while maintaining accurate records and reporting, working closely with site supervisors and internal stakeholders.