Project Administrator — Interior Build & Documentation Lead

Clearspace; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Clearspace is seeking a Project Administrator to keep commercial interior projects organized from setup through closeout. You will coordinate with Project Managers, Designers, Site Supervisors, and Finance to ensure accurate records and on-schedule handoffs.

The role requires strong Procore experience, attention to detail, and the ability to travel across the Greater Toronto Area. You will support tendering, permits, and project readiness, contributing to smooth construction execution.

Qualifications

• At least 4 years of project coordination or administrative experience.
• Experience managing construction documents digitally (drawings, specs, permit records, tender submissions, closeout packages).
• Experience supporting tendering, trade onboarding, permits, inspections, and project closeout.
• Proficiency with Procore; strong working knowledge of Microsoft 365.
• Excellent attention to detail and ability to manage multiple projects and timelines.
• Clear, professional communication with Project Managers, site teams, trades, consultants, landlords, and Finance.
• Ability to travel to project sites in the Greater Toronto Area.
• Familiarity with Ontario permit, construction documentation, and substantial performance processes is an asset.

Responsibilities

• Set up and maintain project information, team roles, and document access in Procore, Wrike, Matterport and Microsoft.
• Organize contracts, budgets, drawings, reports, permits, correspondence, and other project records.
• Configure administrative details such as billing periods and invoice contacts and keep stakeholders informed.

Skills

Procore

Wrike

Microsoft 365

Project coordination

Communication

Travel

Job description

Clearspace is seeking a Project Administrator to keep commercial interior projects organized from setup through closeout. You will coordinate with Project Managers, Designers, Site Supervisors, and Finance to ensure accurate records and on-schedule handoffs.

The role requires strong Procore experience, attention to detail, and the ability to travel across the Greater Toronto Area. You will support tendering, permits, and project readiness, contributing to smooth construction execution.