Construction Administrator

Minto Group; Toronto; On-site; CAD 58,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation with bonus

Comprehensive benefits starting on day

RRSP matching program and paid timeoff

Peer-to-peer recognition platform

Flexible summer hours

Professional development and learning

Exciting career paths

Job summary

Minto Group in Toronto, Ontario is looking for a Construction Administrator to provide essential administrative and coordination support to the construction team, ensuring smooth delivery of residential projects from construction to homeowner occupancy.

You will coordinate homeowner interactions, trade partners, inspections, materials, schedules, and closing activities while maintaining accurate records and reporting, working closely with site supervisors and internal stakeholders.

Qualifications

• High school diploma required; a college diploma in Construction, Home Building, Administration, or a related field is an asset.
• Minimum of five (5) years of customer service experience, preferably in homebuilding or construction.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of residential construction processes is an asset.
• Experience with NewStar software is an asset.
• Excellent communication skills (listening, verbal, and written).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks efficiently.
• Maintain a customer service-focused approach, proactively addressing homeowner concerns, fostering strong relationships, and ensuring high satisfaction levels through effective communication and resolution strategies.
• Ability to work independently and collaborate effectively with teams.

Responsibilities

• Support site supervisors by coordinating homeowner touchpoints and scheduling meetings (e.g., Meet the Builder, Frame Walks, key pick-ups).
• Schedule city inspections and upload records into NewStar.
• Maintain and regularly update weekly closing lists, accurately tracking changes to home closings while ensuring smooth coordination with site teams and relevant departments.
• Order materials as required for site needs.
• Manage trade partner coordination, ensuring they have the necessary information and equipment to complete tasks.
• Update production schedules in NewStar and ensure accuracy of tracking reports.
• Attend biweekly production meetings, document key takeaways, track action items, and distribute updates to site supervisors, trade partners, and relevant stakeholders.
• Assist with resolving after-sales complaints and coordinating necessary repairs.
• Support other departments with inquiries related to production, materials, and homeowner requests.

Skills

Customer service

Communication

Organizational skills

Multitasking

Independent work

Education

High School Diploma

College diploma in Construction/Administration (asset)

Tools

NewStar

Microsoft Office

Job description

Build What's Next At Minto

Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

Job Description

Job Title: Construction Administrator

Location: Toronto, Ontario

Build What's Next At Minto

Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

From day one, we've got you covered

From Your Very First Day At Minto, You'll Have Access To a Rewarding And Supportive Package Designed To Help You Thrive

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Flexible summer hours to help you make the most of your time
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Construction Administrator provides essential administrative and coordination support to the construction team, helping ensure the smooth delivery of residential building projects from construction through homeowner occupancy. This role coordinates homeowner interactions, trade partners, inspections, materials, production schedules, and closing activities while maintaining accurate records and reporting. Working closely with site supervisors and internal stakeholders, the Construction Administrator helps keep projects organized, on schedule, and responsive to homeowner and operational needs.

Here’s How You’ll Contribute

• Support site supervisors by coordinating homeowner touchpoints and scheduling meetings (e.g., Meet the Builder, Frame Walks, key pick-ups).
• Schedule city inspections and upload records into NewStar.
• Maintain and regularly update weekly closing lists, accurately tracking changes to home closings while ensuring smooth coordination with site teams and relevant departments.
• Order materials as required for site needs.
• Manage trade partner coordination, ensuring they have the necessary information and equipment to complete tasks.
• Update production schedules in NewStar and ensure accuracy of tracking reports.
• Attend biweekly production meetings, document key takeaways, track action items, and distribute updates to site supervisors, trade partners, and relevant stakeholders.
• Assist with resolving after-sales complaints and coordinating necessary repairs.
• Support other departments with inquiries related to production, materials, and homeowner requests.

What You Bring To The Team

• Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth.
• High school diploma required; a college diploma in Construction, Home Building, Administration, or a related field is an asset.
• Minimum of five (5) years of customer service experience, preferably in homebuilding or construction.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of residential construction processes is an asset.
• Experience with NewStar software is an asset.
• Excellent communication skills (listening, verbal, and written).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks efficiently.
• Maintain a customer service-focused approach, proactively addressing homeowner concerns, fostering strong relationships, and ensuring high satisfaction levels through effective communication and resolution strategies.
• Ability to work independently and collaborate effectively with teams.

Hiring pay range rate

Hiring pay range rate: $58,000–$60,000

Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us?

Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally.

Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together.

About Minto

Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighborhoods we serve.

Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at [e-mail].

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