Construction Administrator

Iconic Power Systems Inc.; Breslau; On-site; CAD 42,000 - 64,000; Full time

Job summary

Iconic Power Systems Inc. is seeking an organized Construction Administrator to support our Construction team in Eastern Canada, with duties spanning documentation, permitting, onboarding, and field operations support. Location includes Essex, ON and Huntsville, ON.

The role requires attention to detail, strong communication, and the ability to coordinate with multiple stakeholders across projects, ensuring project documentation and compliance throughout the construction lifecycle.

Qualifications

• High school diploma required.
• 1-2 years in an administrative position.
• Experience with Microsoft Office and MS Projects preferred.

Responsibilities

• Ensure the Construction Manager, Supervisors, and field staff have all necessary documentation for construction execution.
• Attend meetings, record minutes, and distribute as needed.
• Data entry for tracking progress on Construction delivery.
• Assist with onboarding of new Construction personnel.
• Assist with HSE/Quality/Construction initiatives undertaken during contract delivery.
• Monitor and track equipment rentals.
• Develop and submit required permits (street use, excavation, locates).
• Support management and field teams to ensure policies and procedures are followed.

Skills

Health and safety practices

Organization and planning

Communication with stakeholders

Education

High school diploma

Tools

Microsoft Office

Microsoft Projects

Job description

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services.

Iconic Power Systems is seeking an organized and detail-oriented Construction Administrator to support our Construction team in Eastern Canada. Reporting to the Director of Construction, Eastern Canada, this role plays a critical part in ensuring projects are supported through effective administration, documentation management, permit coordination, reporting, onboarding, and assisting with field operations support.

Location: 1 open position in Essex, ON and 1 open position in Huntsville, ON

Summary

To assist the Construction Manager, Construction Operations Supervisors, and Field Staff in the administration of project related matters which may include but not be limited to documentation preparation/creation, assist with daily project planning and execution, record, and document retention, and permitting. They require strong communication and organization skills with excellent attention to detail.

Qualifications

• High school diploma
• 1-2 years in an administrative position
• 1-2 year’s experience in Microsoft Office suite including Microsoft projects.
• Previous construction and site administrative experience will be considered an asset.

Skills

• Demonstrated knowledge of health and safety practices and procedures in a safety focused workplace.
• Excellent organization and planning skills. There are multiple client reporting formats in a dynamic work environment.
• Proficient communication and the ability to work with multiple stakeholders.

Duties

• Ensure that the Construction Manager, Construction Operations Supervisors, and field employees have all necessary documentation for construction execution.
• Attend meetings, record minutes, and distribute as needed.
• Data entry for needed for tracking progress on Construction delivery.
• Assist with the onboarding of new Construction personnel.
• Assist with any HSE/Quality/Construction initiatives undertaken while the Construction delivers on contract obligations.
• Monitoring and tracking equipment rentals.
• Develop and submit required permits e.g., street use, excavation, locates etc.
• Support the Construction Manager, Construction Operations Supervisor, management team and Field teams to ensure that all necessary client and company policies and procedures are implemented and followed.

Personal Characteristics

• Safety - We go home safely every night.
• Integrity - Around here our word means something.
• Quality - Our quality stands on its own.
• Accountability- We provide solutions, not problems.
• Teamwork - Great people working together.
• Not afraid to approach difficult situations and dig in to find a solution.
• Self-motivated to make improvements and get tasks done on time.
• You have a calm demeanor and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
• You are someone people rely on. You are responsible and dependable.

Other

• Strong written and verbal communication skills.
• Must have a valid Class 5 Driver’s License.
• OSSA BSO or CSO, CSTS 09
• Ability to travel occasionally to project sites as required.

Additional Information

• The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.