PROJECT COORDINATOR (ONTARIO)

Iconic Power Systems Inc.; Mississauga; On-site; CAD 50,000 - 75,000; Full time

Job summary

Iconic Power Systems in Mississauga, Ontario, is seeking a Project Coordinator to support day-to-day administration for project submissions, including schedules, change logs, RFIs, document control, invoicing and cash flow forecasting, and client reporting.

Reporting to the Project Manager, this role works with the VP of Substations & Special Projects, the Project Management Team, construction supervisors and operations to deliver Iconic projects on time and to the required quality.

Qualifications

• College or university degree is an asset; related experience considered.
• 5+ years in a project-based role.
• Design-build experience is a positive factor.

Responsibilities

• Prepare and update project schedules using MS Project and/or Excel.
• Maintain tidy, accurate project documentation.
• Collaborate with Project Controller and PMs to meet deliverables.
• Interact with client to foster strong satisfaction ratings.
• Ensure knowledge of resources and workflow across project lifecycle.

Skills

High voltage construction

Health and safety

Organization and planning

Communication with stakeholders

Construction lifecycle

Education

College/University degree

Tools

Microsoft Project

Excel

Job description

Missisauga, Ontario, Canada

Iconic Power Systems is experiencing steady growth as we continue to build long‑term relationships with existing clients and foster relationships with new clients by providing them with consistently high‑quality products and services. We offer an attractive remuneration package including health and RRSP benefits.

Reporting to the Project Manager, this role works closely with the VP of Substations & Special Projects, Project Management Team, Construction Supervisors and Operations for the successful delivery of Iconic Projects.

The Project Coordinator role is responsible for the day‑to‑day administration for project‑based submissions, including but not limited to project schedule, change management log/documentation, RFI submissions and tracking, document control, quantity accruals, invoice, cash flow, and forecast updates, client reports preparation, logistics management and the preparation and updating of project scheduling.

Qualifications

• College or University Degree are an asset for this role. Related experience can be taken into consideration.
• 5+ years in a project‑based role.
• Design Build Experience is a positive factor in Iconic Power Systems project work.

Skills

• General knowledge of high voltage construction, civil earthworks and financial acumen required.
• Demonstrated knowledge of health and safety practices and procedures in a safety focused workplace.
• Excellent organization and planning skills. Multiple client reporting formats exist in a dynamic work environment.
• Proficient communication and the ability to work with multiple stakeholders on the project.
• Knowledge of Construction Project lifecycle.

Duties

• Preparation/update of Project Schedules is required utilizing Microsoft Project and/or Excel.
• Maintain tidy and accurate project documentation.
• Work closely with Project Controller and Project Managers to ensure internal and external deliverables are met.
• Interact with the client in a manner which fosters strong client satisfaction ratings.
• Ensure a good working knowledge of company resources and the workflow throughout the project life cycle.

Personal Characteristics

• Safety – We go home safe every night.
• Integrity – Around here our word means something.
• Quality – Our quality stands on its own.
• Accountability – We provide solutions, not problems.
• Teamwork – Great people working together.
• You have a calm demeanour and thrive in high‑stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
• Capable of implementing a culture of winning. We win the projects we want to win!
• You are someone people rely on. You are responsible and dependable.
• Not afraid to approach difficult situations and dig in to find a solution.
• Self‑motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.

Other

• Must have a valid Class 5 Driver’s License.
• Strong written and verbal communication skills.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.